Administration Officer – Bookkeeper/Accounting in Grafton

Gummyaney Aboriginal Preschool is a 38-place Community Preschool located in Grafton NSW on the banks of the beautiful Grafton River. We pride ourselves on our values of integrity, community empowerment and cultural respect. The Preschool operates from 8.00 am to 4.00 pm Monday to Friday.

About the Role

We are seeking an Administration Officer - Bookkeeper/Accounting professional to join our team on a full-time basis in Grafton, NSW. You will be responsible for managing our financial records, supporting administrative operations and ensuring compliance with accounting standards and regulatory requirements. Your work will directly contribute to our preschool’s ability to deliver quality services to the communities we support and the children we care for and educate.

Key responsibilities

• Manage incoming and outgoing correspondence (phone, email, post, internal communications).
• Coordinate meetings: scheduling, agendas, minutes, and materials.
• Prepare reports, spreadsheets, presentations, and routine documentation.
• Manage accounts payable and accounts receivable, including processing invoices, expenses and payments.
• Maintain accurate financial records and ensure timely data entry across MYOB accounting system.
• Reconcile bank statements and general ledger accounts on a monthly basis.
• Prepare financial statements, reports and reconciliations for management.
• Process payroll administration tasks and ensure compliance with relevant employment regulations.
• Assist with budget preparation.
• Manage financial documentation, filing systems and record retention in compliance with regulatory requirements.
• Provide administrative support to senior management and various departments as required.
• Liaise with external auditors and accountants during audit and tax preparation periods.
• Ensure compliance with grant acquittal requirements and funding body conditions.

About You

To be successful in this role, you will have:

• Cultural Awareness and excellent communication.
• Demonstrated bookkeeping experience and knowledge using MYOB online accounting system.
• Knowledge associated with funding and acquittals within the NSW Education Departments and Smarty Grants.
• Experience processing payroll and STP reporting and Superannuation.
• Confidence completing bank reconciliations and managing payables and receivables.
• Strong understanding of financial reporting, GST, PAYG and basic tax compliance requirements.
• The ability to work independently while contributing to a team environment.
• High attention to detail and accuracy in financial record keeping.
• Strong communication and interpersonal skills with the ability to work collaboratively across teams.
• Demonstrated commitment to confidentiality and data security.
• Experience working within a not-for-profit, community-based or Aboriginal organisation is highly desirable.
• Audit Experience, knowledge of grant acquittal processes and compliance requirements would be advantageous.

Any person working in a childcare setting must have:

• Current WWCC (working with Children Check).
• National Child Protection Training (online course).

“Our service is on a continuous cultural journey, committed to building a diverse workforce. We strongly encourage applications from people who identify as Aboriginal or Torres Strait Islander.”