At a Glance
- Tasks: Turn project opportunities into winning bids and coordinate all aspects of the tender process.
- Company: Grove Hire, a leader in site offices and modular buildings for construction projects.
- Benefits: Gain hands-on experience, develop your skills, and work in a supportive team environment.
- Other info: Join a small, dynamic team with great career growth potential in Pakenham.
- Why this job: Make a real impact by helping secure major projects and see your work come to life.
- Qualifications: Strong communication skills and experience in bid or project coordination preferred.
The predicted salary is between 62100 - 75900 $ per year.
Turn project opportunities into clear, compelling and competitive bids. Grove Hire is seeking an organised, commercially minded Bid Coordinator to support our Major Projects team. You will coordinate tender opportunities from identification through submission and handover, bringing together accurate pricing, 3D site-amenity and compound plans, technical information and persuasive responses that position Grove Hire to win.
About Grove Hire
Grove Hire supplies quality site offices, modular buildings and site amenities to commercial construction and civil infrastructure customers. Our Major Projects team provides practical site-compound solutions, including single- and double-stacked complexes, custom internal fit-outs, crib rooms and amenities that help customers establish safe, functional project sites.
About the role
Reporting within the Major Projects team, you will keep bids organised, accurate and on schedule while coordinating input from sales, operations, suppliers and other stakeholders.
Key responsibilities
- Monitor and qualify upcoming tender and project opportunities.
- Manage bid schedules, submission requirements, deadlines and document control.
- Coordinate pricing, supplier information, technical details and internal approvals.
- Prepare clear, professional tender responses, capability statements and supporting documents.
- Assist with 3D site-amenity and compound layouts for proposed project solutions.
- Check submissions for accuracy, compliance, consistency and presentation quality.
- Maintain bid registers, templates, project records and reusable content.
- Support handover of successful bids to the delivery team.
About you
- You are a confident coordinator who can manage competing priorities, follow detailed requirements and communicate effectively with a range of stakeholders.
- Experience in bid, tender, project, sales or commercial coordination.
- Strong written communication, proofreading and document-formatting skills.
- Excellent organisation, attention to detail and deadline management.
- Confidence working with pricing, specifications and technical information.
- Proficiency with systems including Hubspot CRM, Microsoft Excel and ability to pick up and work with new systems including tender portals or shed configurator layout software.
- A collaborative, proactive and customer-focused approach.
- Coordinate a varied pipeline of National major-project opportunities.
We are a small team with a strong track record of project-delivery experience, we work together to ensure we achieve or exceed our client expectations. Build your capability across bids, commercial coordination and customer-focused proposals. Take ownership of submissions and see successful projects progress from bid to delivery. Work from our Pakenham location and contribute to practical, high-impact project solutions.
Bid Coordinator employer: Grove Group
Grove Racing is an exceptional employer for those passionate about motorsport, offering a dynamic workshop environment where innovation and teamwork thrive. Employees benefit from hands-on experience with cutting-edge technology, opportunities for professional growth, and a culture that values collaboration and creativity. Located in a vibrant motorsport hub, the company provides unique access to industry events and networking opportunities, making it an ideal place for aspiring engineers to develop their careers.
