Interim Company Secretary in Sydney

Greenfields Executive Recruitment & Search is partnering with an established ASX-listed organisation to appoint an Interim Senior Company Secretary. Reporting to the Group Company Secretary & Head of Legal, this is a senior individual contributor role providing governance advice and company secretarial services to the organisation’s Boards and Committees, including its subsidiaries. The position offers meaningful exposure to Directors and senior executives, with a remit spanning Board and Committee governance, ASX and Corporations Act requirements, AGM support, subsidiary governance and corporate transactions.

The Interim Senior Company Secretary will work closely with the Group Company Secretary & Head of Legal and partner with the Assistant Company Secretary & Custody Manager across the advisory and operational requirements of the Secretariat function.

The role

• Board and Committee governance: Support the management of the Board and its Committees, including preparing draft agendas, coordinating Board and Committee papers, maintaining forward calendars and ensuring decisions and actions are accurately captured and communicated.
• High-quality minute taking: Prepare minutes for the full ASX Board to a high standard, including meetings covering full and half-year financial reporting and complex corporate or project transactions.
• Governance and regulatory advice: Provide or procure advice to the Board on the organisation’s constitution, ASX requirements and other relevant legal and regulatory obligations, while maintaining corporate governance documentation and supporting the ongoing development and review of governance frameworks.
• Statutory and subsidiary governance: Support statutory and third-party compliance and reporting requirements, liaise with the share registry, and oversee registers and compliance requirements for subsidiary entities with assistance from the Assistant Company Secretary.
• AGM and securities matters: Support the planning, delivery and procedural execution of the AGM, manage securities trading matters and assist with share trading notification approvals and associated records.
• Corporate and transactional support: Assist with due diligence questionnaire processes for major corporate and finance transactions, alongside involvement in the selection and implementation of a contract management system.

About you

You will bring senior company secretarial experience gained within an ASX-listed company, including direct accountability to a listed company Board and experience working closely with Directors and senior executives. Strong technical capability across the Corporations Act and ASX Listing Rules is required, together with the judgement to operate independently and manage competing priorities. This role requires someone who can navigate relationships across the Board, executive leadership and broader business with diplomacy and pragmatism. You will be a strong written and verbal communicator, meticulous in your attention to detail and comfortable influencing multiple stakeholders while working collaboratively with colleagues across the Secretariat function. Transactional and M&A experience and technical knowledge of Australian Financial Services Licence requirements are highly regarded.