Deputy Company Secretary in Sydney

Greenfields Executive Recruitment & Search is partnering with a prominent Australian organisation to appoint an experienced Deputy Company Secretary. This is an opportunity to join an established in-house governance function within a complex and highly regulated environment. Working closely with senior executives, Board members and key stakeholders, you will play an important role in supporting effective corporate governance, regulatory compliance and high-quality Board processes.

The position offers meaningful exposure to senior decision-makers, the opportunity to contribute to governance improvements and the support of an experienced team. It will particularly appeal to a governance professional who enjoys working in a collaborative environment while maintaining a high degree of autonomy and responsibility.

The role

• Board and Committee governance: Coordinate Board and Committee meetings, including agenda planning, preparation of materials, minute taking and follow-up actions, ensuring effective governance processes and timely delivery.
• Corporate governance and compliance: Support the maintenance and continuous improvement of governance frameworks, policies and procedures, ensuring alignment with statutory and regulatory obligations.
• Board and executive engagement: Work closely with directors, senior executives and internal stakeholders to facilitate effective communication and provide high-quality governance support.
• Regulatory obligations: Assist with regulatory reporting and engagement, ensuring governance processes support compliance with relevant legislative and regulatory requirements.
• Governance improvement: Contribute to the development of governance practices, including matters relating to directors' duties, conflicts of interest and executive accountability.
• Stakeholder collaboration: Partner with colleagues across legal, risk, compliance and other business functions to improve the quality of Board materials, strengthen governance processes and share knowledge across the organisation.

About you

You will bring at least five years' relevant experience, ideally developed within an established in-house company secretariat function, together with a strong understanding of corporate governance principles and the Corporations Act. You will be comfortable working independently and engaging directly with Boards, senior executives and a broad range of stakeholders. Your ability to exercise sound judgement, manage competing priorities and communicate clearly and confidently will be essential.

You will also bring strong attention to detail, discretion and a collaborative approach, with the ability to build trusted relationships and contribute positively to a high-performing governance team. Experience within an ASX-listed organisation, financial services or another highly regulated industry will be highly regarded, as will exposure to regulatory engagement and a demonstrated commitment to corporate governance best practice.

This opportunity will appeal to an experienced company secretarial professional seeking substantive Board exposure, varied governance responsibilities and the opportunity to further develop their expertise within a sophisticated corporate environment.