Finance & Office Manager in Melbourne

Demonstrated capacity to lead an office team, including capacity for directing the work of others.

Demonstrated knowledge and experience in respect to administration and financial management records systems (CASES21), COMPASS and school maintenance system (AIMS).

Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.

High level organisational skills, including the capacity to prioritise workflows.

High level written and verbal communication skills.

Demonstrated commitment to ongoing professional learning to further develop skills, expertise and build capacity for self and others.

There may be some attendance required - to be negotiated with the successful applicant.

Range 4 is distinguished by broader management responsibility, particularly in the areas of finance, human resource and other support functions. Range 4 is responsible for managing a range of functions under a wide range of conditions, subject to the size and complexity of school operations. Objectives will, generally, be clearly defined; guidelines will be broad and day-to-day direction minimal. Management responsibility extends to ensuring appropriate support levels are maintained across the school. Range 4 generally provides key support and timely advice to the leadership team and school council and liaises with the general school community, the Department and other government agencies and service providers. Specialised professional roles will carry a high level of independence and accountability where suitable scope is provided to achieve objectives.

This role will have a CASES21 Administration and Finance focus and will assist the Business Manager across the following:

• Finance
• Assist with the preparation of annual budgets and regular financial statements.
• Follow the accounting processes of the school and ensure that all funds are effectively accounted for according to Treasury regulations.
• Manage and provide advice to staff on spending against budgets in respect to faculties, programs and other school projects.
• Provide monthly financial reports to leaders as requested.
• Administer government grants and other school income.
• Produce Profit & Loss statements.
• Process journals using CASES21 in line with faculty budgets.
• Manage and co-ordinate the Accounts Payable and Receivable functions ensuring timelines are met and all processes are DET compliant.
• Work with event/excursion coordinators to ensure costings are accurately calculated and budgeted.
• Create and maintain fees and charges within CASES21.
• Asset and resource management including the maintenance of the school assets register, ensuring accuracy and compliance with DET policy.
• Complete bank reconciliation and end of month rollover as required by the Business Manager.
• General Administration
• Ensure the provision of a range of administrative support functions for the Business Manager, Executive Team and other staff as required.
• Provide administrative support to external service providers as required.
• Provide required level of administrative support for school events, functions and projects.
• Assist the Business Manager with management of Administration Team as required.
• Manage School Resources
• Coordinate the use and maintenance of school buildings and equipment utilising the AIMS system.
• Manage the development and collection of resource materials at the school.
• Manage the assets stocktake.

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position are encouraged to apply.

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights.

There may be some flexibility of the time fraction of this role. This will be discussed and negotiated with the successful applicant.

Individuals with experience in CASES21, AIMS and Compass will be well regarded.

Djirri Djirri School provides educational programs for students with disabilities at both primary and secondary levels in a positive, caring and safe environment.

Our vision is to create a nurturing environment where students are empowered to achieve their full potential, be that in the academic curriculum, in their social interactions or in the area of independent living skills.

We are a School Wide Positive Behaviour Support School.