Business Manager in Australia-wide

Selection Criteria

• Demonstrated capacity to work effectively as part of an office team within a shared Business Manager arrangement, including the ability to work independently, coordinate responsibilities, and maintain clear communication and effective handover to ensure continuity of business operations.
• Demonstrated knowledge and experience in school administration and financial management, including accounts payable, preparation of end of month financial documentation, and facilities management, together with proficiency in AIMS and Compass, including its payment functions.
• Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.
• High level organisational and written and verbal communication skills, including the capacity to prioritise workloads, coordinate responsibilities and maintain effective communication within a shared Business Manager arrangement.

Role

This 0.5 FTE family leave position will work alongside the 0.6 FTE Business Manager, with one shared working day per fortnight to support handover, coordination and continuity. Key responsibilities will include accounts payable, preparation of end-of-month financial documentation, administration of Compass payment functions, maintenance of facilities records in AIMS, and support for occupational health and safety processes. Duties will be allocated collaboratively with the 0.6 Business Manager and Principal.

Responsibilities

This 0.5 FTE family leave position operates within a shared Business Manager arrangement, working alongside the 0.6 FTE Business Manager. One shared working day per fortnight will support communication, handover and coordination of responsibilities. The successful applicant will work collaboratively with the Principal and Business Manager to support the school's financial operations, facilities management, occupational health and safety processes, and general administration.

Finance

• Coordinate accounts payable, including checking invoices, maintaining supporting documentation and preparing payments for authorisation.
• Prepare end-of-month financial documentation and supporting reconciliations in collaboration with the Business Manager.
• Administer Compass payment functions, including setting up payment items, monitoring transactions and responding to family enquiries.
• Maintain accurate financial records and assist with financial reporting in accordance with Department requirements and school procedures.

Facilities and School Resources

• Maintain and update facilities records in the Asset Information Management System (AIMS).
• Coordinate maintenance requests and liaise with contractors and service providers.
• Assist with obtaining quotations, scheduling works and maintaining relevant documentation.
• Monitor outstanding maintenance matters and communicate progress to the Principal and Business Manager.

Occupational Health and Safety

• Support the implementation and ongoing administration of the school’s occupational health and safety processes.
• Maintain relevant records, registers and documentation.
• Assist with coordinating inspections, following up identified actions and maintaining contractor induction records.

School Administration and Collaboration

• Provide business management and administrative support to the Principal, staff and school community.
• Maintain accurate records and ensure information is accessible to support continuity across the shared role.
• Coordinate priorities and responsibilities with the Business Manager, providing clear handover of outstanding tasks and matters requiring follow-up.
• Undertake other duties appropriate to the classification, as required by the Principal.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.

Conditions of Employment

This vacancy is to replace an employee on parental absence and is for a period of seven years or until the employee absent on leave returns to duty at the school.

Location Profile Highton Primary School

Highton Primary School, located in Geelong, has been a cornerstone of the local community since 1880. We've established a strong reputation for providing a high-quality education that fosters both academic achievement and personal growth. The school has been an accredited International Baccalaureate World School since April 2009. Our vision is, "As an International Baccalaureate World School, in a culture promoting respectful relationships, wellbeing and collaboration, we develop caring lifelong learners who strive for their personal best and are empowered to take action." We deliver a challenging curriculum that addresses individual differences with the mission to develop internationally minded students. The school is committed to developing a community of learners. Our staff are committed to a collaborative culture focused on building practice excellence. With a focus on student growth, the school provides ongoing support to all staff and strive to maintain outstanding professional learning communities. The school is committed to the challenging and invigorating task of preparing young people for a rapidly changing world. It is the young people who are our focus aiming for responsible, successful, confident students who are internationally minded and positively impact the future.