The Executive Assistant (EA) to the CEO is responsible for providing high-level administrative, organisational and operational support to ensure the CEO operates efficiently and effectively. This role requires strong coordination, communication and problem-solving skills, acting as a central point of organisation across internal teams and external stakeholders. This position plays a critical role in managing priorities, coordinating information flow, and ensuring tasks, meetings and key actions are executed on time. This position supports business-wide activities and contributes to improving efficiency, communication and execution across the organisation.
Key responsibilities
Manage email and correspondence on behalf of the CEO where required.
Manage the CEO's calendar, scheduling meetings and ensuring efficient time allocation.
Coordinate internal and external meetings including agendas and required documentation.
Prepare briefing notes, reports and meeting summaries as required.
Act as the first point of contact for communications directed to the CEO.
Track actions, tasks and deadlines arising from meetings and communications.
Follow up with internal teams to ensure completion of tasks and deliverables.
Maintain visibility of key priorities and elevate delays or risks where required.
Draft emails, memos and communications in a clear and professional manner.
Prepare and maintain documents, reports and records.
About you
Highly organised with strong attention to detail
Excellent verbal and written communication skills
Ability to manage multiple priorities and meet deadlines
Strong problem-solving and coordination skills
High level of discretion and confidentiality
Proactive and able to work independently
Professional presentation and approach
Proficiency in Microsoft Office and business systems
Willingness to learn and take on new responsibilities
What is on offer
Work closely with the CEO and have exposure across all areas of the business.
Join an established and growing residential building company.
Long-term opportunity with the ability to grow with the business.
Varied role with real responsibility and involvement in key business priorities.
Supportive and professional working environment.
Remuneration will be based on experience.
We are currently interviewing for this position.
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Executive Assistant employer: Goldstate Homes
As an Executive Assistant at our established residential building company, you will enjoy a supportive and professional work environment that fosters growth and development. This role offers the unique opportunity to work closely with the CEO, gaining exposure across all business areas while contributing to key priorities that drive efficiency and communication. With a focus on employee development and a commitment to creating a meaningful workplace, we provide a long-term career path where your contributions are valued and recognised.
