Facilities Management Specialist in Sydney

The Facilities Management team is responsible for the operation and maintenance of the firm's corporate real estate – including centralized provision of FM services, risk control across our physical assets, and ensuring compliance with regulatory standards and internal policies. Additionally, the team proactively identifies opportunities to optimize building performance, enhance sustainability, and support a safe and efficient workplace environment.

Corporate and Workplace Solutions provides solutions supporting the operations of the firm to maximize the efficiency and productivity of our people. Our services touch every single person at the firm, ensuring that everything is done in a professional and safe manner where people feel connected to the organization.

The Facilities sit within the Workplace Experience pillar of the Corporate and Workplace Solutions division. This includes:

• Maintenance, janitorial services, workplace project management, and client and stakeholder management
• Selection & oversight of the third-party vendors who perform our operational services
• Ownership & control of a significant global operating budget
• Active engagement with key stakeholders across the divisions and the firm
• Supporting the provision & strategy of various technology tools used across our facilities operations
• Risk management & incident remediation

We are looking for a driven & motivated individual to join our team at Associate level, with scope for onward development and progression. This position reports to the head of the Facilities for the APAC region and will include the following key responsibilities:

• Operate and maintain critical MEP infrastructure across offices, trading floors, and data centers in accordance with global engineering standards
• Define and support critical systems design and operational requirements for new construction, expansions, and reinstatement projects
• Provide 24/7/365 incident and crisis support, including impact assessment, operational recovery, and risk mitigation
• Oversee property management activities, including budgeting, maintenance, cleaning, service quality, and compliance with lease and statutory requirements
• Partner with regional and global CWS teams to implement efficient and cost-effective property management strategies
• Collaborate with ESG, Real Estate Development, and Planning teams to deliver sustainable and productive workplace solutions
• Build and maintain strong stakeholder relationships, driving timely issue resolution and operational improvements
• Manage on-site vendors delivering property management and critical systems services, ensuring compliance with firm policies and SLAs
• Support development and management of annual operating and capital budgets
• Identify, assess, and communicate facilities-related risks, ensuring appropriate controls to prevent business interruption

Qualifications:

• Bachelor's or Master's degree in Electrical or Mechanical Engineering, Building / Property / Facilities Management, or a related discipline; experience in infrastructure design and planning is a plus
• 7-10 years of relevant experience in facilities, property management, or critical systems operations
• Proven vendor management and stakeholder engagement capability
• Experience with environmental sustainability and energy management initiatives
• Strong organizational skills with the ability to manage multiple priorities effectively
• Commercially astute, with sound negotiation and contract management skills
• Innovative, solution-oriented mindset with a focus on enhancing workplace experience
• Ability to balance operational demands with longer-term strategic objectives
• Strong written and verbal communication skills
• Additional Asian language skills are an advantage