Your Role
This individual is someone who inspires and implements great experiences for our team members and guests every day. For our visitors you are the first impression in offering our visitors an exceptional experience and with the team, by ensuring high quality office services programs and support. Use your passion for service and attention to detail to work with the Gensler team day-to-day ensuring that our studio operations run smoothly. You will work closely with the leadership team and support our Managing Director on various administration and business activities.
What You Will Do
- To manage and provide a positive welcome experience for team member and guests
- Maintain the aesthetic integrity and organisation throughout the studio
- Perform audits of the facility, recording items in need of repair or replacement and ensure appliances and all office furniture remain in working order
- Handle all calls coming through main office phone number
- Coordinate with building management and maintenance; manage cleaning providers
- Inventory, order and restock office, pantry supplies and marketing materials
- Manage incoming and outgoing mail, couriers, and deliveries
- Support office moves, renovations, furnishings and seating assignments
- Provide resources for hotels, restaurants, parking and things to do for out-of-town visitors, including remote team members
- Support on corporate logistics (including travel, VISA, on the ground transportation, accommodation, etc..) for our guests and overseas colleagues, and ensure our guests have access to the office
- Work closely with and support the Managing Director for general office communication relating to office logistics, moves, building updates as well as specific business activities, client correspondence and the like
- Plan and coordinate logistics and catering of events including Team Meetings, Holiday/Bonus/Wellness Events, App
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Office Coordinator employer: Gensler
Gensler is an exceptional employer located in Sydney, offering a vibrant work culture that prioritises employee well-being and professional growth. With a commitment to delivering high-performance critical facilities projects, employees benefit from profit sharing, bonus opportunities, and support for professional development through tuition reimbursement and licensure assistance. Join a collaborative team where your contributions are valued, and enjoy a balanced life while working on innovative design solutions.
