At a Glance
- Tasks: Lead and manage exciting events across multiple campuses, from planning to execution.
- Company: Join Geelong Grammar School, a top co-educational institution focused on student wellbeing and creativity.
- Benefits: Competitive salary, professional development, and a vibrant community atmosphere.
- Other info: Dynamic role with opportunities for leadership and collaboration in a supportive environment.
- Why this job: Make a real impact by creating memorable experiences for students and the community.
- Qualifications: Proven event management experience and strong communication skills required.
The predicted salary is between 56700 - 69300 $ per year.
Geelong Grammar School is one of the world’s leading co-educational boarding and day schools. Offering exceptional educational opportunities across four campuses from Early Learning to Year 12, Geelong Grammar School is committed to making a positive difference for students, staff, and the community. We believe in prioritising wellbeing, adventure, creativity, and academic rigour, and we value wisdom.
About the role
Reporting to the Head of Alumni and Community Relations, you will oversee the end-to-end management of the School’s diverse event portfolio, from Information Sessions to school events and key milestone celebrations. This is a leadership role with one direct report (Administration & Event Assistant) and extensive collaboration across the School, including Facilities, IT/AV, Marketing, Advancement and external partners.
What you will be doing
- Lead the integrated planning and delivery of all School events across three campuses
- Develop and implement a 12-month strategic event calendar aligned to enrolment, alumni and fundraising objectives
- Establish and refine event policies, processes and systems to ensure consistency and accountability
- Oversee budgets, supplier negotiations and contractor management
- Produce comprehensive event documentation including project plans, running sheets, seating plans, AV briefs and post-event analysis
- Partner with Marketing and Communications to maximise attendance and nurture post-event engagement
- Provide guidance to Heads of House on key community events such as House Dinners and Valedictories
- Drive continuous improvement in systems and the attendee experience
- Lead and mentor the Administration & Event Assistant
What we are looking for
You are a confident and capable event professional who thrives in a fast-paced environment and enjoys balancing strategy with hands-on delivery. You will bring:
- Significant event management experience with a strong track record of delivering successful events
- Strategic planning capability and strong analytical skills
- Outstanding stakeholder management and communication skills
- Exceptional organisational and project management ability
- Experience managing event budgets and negotiating with suppliers
- A collaborative leadership style and proactive, solutions-focused mindset
- Advanced Microsoft Office skills
- Experience within education or the not-for-profit sector
- Familiarity with event systems such as Synergetic, TryBooking and Canva
- Previous team leadership experience
Qualifications:
- Relevant tertiary qualifications and/or significant experience working in event/hospitality management
- Anaphylaxis Course (22578VIC - Course in First Aid Management of Anaphylaxis) [Desirable]
- Asthma Course (22702VIC - Course in the Management of Asthma Risks and Emergencies) [Desirable]
- CPR Course (HLTAID009 - Provide cardiopulmonary resuscitation) [Desirable]
Applications close at 12:00pm on 11 November 2026. Please be aware that applications will be reviewed as they are submitted and interviews and offers may occur prior to the closing date.
Geelong Grammar School is committed to the safety of all students and has a zero tolerance of student abuse. The School’s Student Safeguarding Framework, which includes the Student Safeguarding Strategy, Student Safeguarding Policy and Student Safeguarding Code of Conduct, is available on the GGS website, under ‘Student Safeguarding’. The School expects that all staff members (and School Community members) comply with the Student Safeguarding Framework policies and procedures and the Child Safe Standards, as applicable to their role. Any queries in respect of this Framework or the School’s expectations should be directed to.
Event Manager employer: Geelong Grammar School
Geelong Grammar School is an exceptional employer, offering a unique opportunity to lead within a vibrant residential learning environment at Timbertop, nestled in the stunning Victorian Alps. With a strong commitment to student wellbeing and a collaborative, values-driven leadership team, employees benefit from professional development opportunities and the chance to make a meaningful impact on the lives of young people. The school's focus on fostering inclusive communities ensures that every staff member feels valued and supported in their role.
