At a Glance
- Tasks: Design and implement a project management system to streamline operations and manage contractors.
- Company: Fast-paced signage installation business with a focus on innovation.
- Benefits: Remote work, flexible hours, and hands-on experience in project management.
- Other info: Opportunity for face-to-face collaboration and travel across Australia.
- Why this job: Transform chaos into efficiency while working with cutting-edge no-code tools.
- Qualifications: Experience with monday.com and strong problem-solving skills.
The predicted salary is between 40.5 - 49.5 $ per hour.
We are a fast-paced retail and commercial signage installation business managing large-scale national rollouts coordinating up to 100 field contractors across multiple locations. We need an expert to build, test, and implement a robust project management system using monday.com or similar no code software. You will take our operational chaos and turn it into a streamlined machine, allowing our 4 office staff to easily dispatch jobs, track live photo proof from the field, and manage contractor capacity without administrative headaches.
The role will be on a contract basis with a 3 month planned timeframe. Working remotely you will need to be based in Brisbane or the Sunshine Coast and have the ability to travel to conduct face to face meetings with our project managers. Some interstate travel will be required to visit clients to conduct face to face discovery sessions.
Key responsibilities
- Design and build a comprehensive scheduling and CRM tool using no or lo code software such as monday.com, airtable or similar to coordinate multiple field contractors across various locations, including live multi-contractor scheduling, automated delivery of detailed briefs, and real-time management of scope updates.
- Integrate a simplified contractor mobile interface for status updates, photo uploads, and notes, alongside a secure client portal for viewing live project progress.
- Integrate the workflow platform with Xero accounting software.
- Conduct local face-to-face discovery workshops and manage a live contractor field test.
- Intensively train project managers to operate and maintain the system confidently before the 3-month contract concludes.
- Design and deploy a centralized workflow management system ensuring 4 office staff can manage large-scale, multi-location installations efficiently.
- Ensure accurate tracking of contractor capacity and provide immediate, quality-controlled visual updates to clients.
About you
- Proven experience building complex boards, formulas, and dashboards in monday.com (Pro/Enterprise level) and other no code software options.
- Familiarity with monday.com integrations such as Twilio, ClickSend, Outlook/Gmail, or Formstack.
- A practical, problem-solving mindset with understanding of how to make technology simple for field workers who aren't tech-savvy.
- Excellent communication skills to train and liaise with office team and customers.
Workflow Automation Specialist in Brisbane employer: Flash Co
Flash Co is an exceptional employer that values innovation and flexibility, offering a dynamic remote work environment complemented by face-to-face collaboration in the beautiful Brisbane/Sunshine Coast area. Employees benefit from a supportive work culture that encourages professional growth and development, along with the unique opportunity to make a significant impact by streamlining processes for a dedicated team. Join us to be part of a forward-thinking company that prioritises meaningful contributions and employee satisfaction.
