Administrative Assistant in Perth

Fenix Resources Ltd (ASX: FEX) is a fully integrated mining, logistics and port services business operating in Western Australia’s Mid-West.

With a current production rate of over 4 million tonnes of iron ore per annum and a clear pathway to 10Mtpa, Fenix is building a long-term, sustainable operation.

Job Description

• Role
• Administration Assistant
• Location
• Perth CBD
• Type
• Permanent, Fulltime – Monday to Friday

The Administrative Assistant plays a key support role to the Senior Executive Assistant, ensuring the smooth day-to-day operation of our modern Perth CBD offices.

Located just a short 500m walk from Elizabeth Quay Train Station, our offices offers access to excellent facilities including a complimentary gym, pool access, and quality end-of-trip amenities, creating a convenient and enjoyable work environment.

This position is responsible for maintaining a professional, well‑organised, and welcoming office environment while assisting with administrative coordination, meetings, travel, and site visit requirements.

Working closely with the Senior Executive Assistant, this role requires a high level of organisation, initiative, and attention to detail, with a strong focus on supporting executive priorities and office efficiency.

Key Responsibilities

• Executive & Office Support
• Provide day-to-day administrative support to the Senior Executive Assistant.
• Assist with the coordination and preparation of internal and external meetings.
• Ensure meeting rooms are presented to a high standard (clean, set up, and reset post meetings).
• Assist with meeting logistics including catering, room bookings, and equipment setup.
• Collect coffees for Board Meetings and other meetings as required.
• Travel Coordination
• Assist with coordinating travel arrangements including flight bookings, accommodation, and itineraries.
• Support the Senior Executive Assistant in managing changes to travel plans and ensuring seamless logistics.
• Front of House & Office Coordination
• Act as the first point of contact for visitors, including answering the doorbell and greeting guests professionally.
• Manage incoming deliveries and coordinate distribution of goods across the office.
• Maintain a tidy, organised, and well-presented office environment at all times.
• Office Supplies & Stock Management
• Manage ordering and replenishment of office supplies including stationery, kitchen items, and general consumables.
• Coordinate and manage stock deliveries and ensure appropriate storage.
• Monitor stock levels and proactively reorder as required.
• Catering & Office Engagement
• Coordinate catering for meetings including lunches and refreshments.
• Organise office events such as birthday morning teas and team celebrations.
• Ensure kitchen and shared spaces are maintained to a high standard.
• Charter & Site Visit Coordination Support
• Assist the Senior Executive Assistant in the coordination of charter flights for site visits.
• Assist with booking ground transport including vehicles.
• Support communication and coordination between the Perth office and operational teams across our mining, logistics, and port operations.
• Assist in preparing detailed schedules and itineraries.
• Assist with preparing welcome kits and documentation.
• Assemble welcome packs including corporate documents and branded items (polo, cap, notebook, pen, water bottle).
• Ensure all materials are accurate and professionally presented.
• General Administration
• Assist with ad-hoc administrative tasks as required.
• Support data entry, document preparation, and coordination tasks.
• Provide general administrative support across multiple teams, including document preparation, printing of drawings, and coordination with operations and project personnel.
• Support calendar management, meeting scheduling, and administrative coordination for senior leaders, including the COO and CDO, while liaising with stakeholders across the business.
• What We’re Looking For
• Minimum of 10 years' experience
• Has extensive experience as an Administrative Assistant similar role, with a demonstrated ability to support senior leaders and contribute to the smooth operation of a professional office environment.
• Values simplicity and can find practical ways to improve processes and save time.
• Enjoys working as part of a team and takes ownership of their responsibilities.
• Communicates openly, professionally, and with integrity.
• Takes initiative and looks for opportunities to improve how things are done.
• Takes pride in creating a positive experience for colleagues, visitors, and stakeholders.
• What's On Offer
• Brand new CBD office in a modern building, just 500m from Elizabeth Quay Train Station and Bus Port.
• Free gym and pool access, plus high-quality end-of-trip facilities.
• A professional, values-driven team environment working alongside experienced leaders.
• Strong stability and genuine long-term growth opportunities as the business expands.
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