At a Glance
- Tasks: Join a dynamic team and manage legal documents, data entry, and administrative tasks.
- Company: Faculti Lawyers - a modern legal services firm blending tech and expertise.
- Benefits: Flexible working, career growth, study assistance, and fun social activities.
- Other info: Perfect for law students seeking practical experience in a supportive setting.
- Why this job: Make an impact in a fast-paced legal environment while developing your skills.
- Qualifications: Intermediate skills in Word, Excel, and Outlook; teamwork and communication skills.
The predicted salary is between 47250 - 57750 $ per year.
Faculti Lawyers is not a traditional legal services business. We combine legal expertise, technology and operational excellence to deliver streamlined legal solutions for enterprise clients across Australia. With offices in Sydney, Melbourne, Brisbane, Adelaide, Perth and Canberra, our teams work on complex, high-volume matters where precision, efficiency and scalability matter. The work is fast-moving, commercially significant and designed around modern legal service delivery.
We are currently looking for an enthusiastic and professional part-time or a full-time Legal Administrative Assistant to join our Faculti team in Melbourne. Previous experience in a law firm will be advantageous for this role but not essential. This role could suit a law student only if available 4 or 5 days per week and early in studies.
The role will include working full time with a close knit and interactive team, this role would suit someone who likes variety and keeping things organised. Duties could include:
- Uploading and scanning a range of documents to Mattersphere and other applications
- Data entry, record keeping, and filing
- Opening, maintaining and closing files
- Registering documents, correspondence, emails, memos and letters
- Liaising with the Finance department on Billing, trust and similar finance matters
- Assisting Principals in organising team functions and meetings
- Answering calls and relaying messages
- General administration and adhoc tasks
The right person to be successful in this role ideally you will have:
- Intermediate skills in Word, Excel and Outlook
- Experience using document management system (iManage/FileSite/Mattersphere)
- Excellent attention to detail
- Great communication skills
- Understand the importance of client confidentiality
- The ability to work well with others in a team environment and autonomously
- Strong organisational and communication skills as well as a proactive attitude.
At Faculti Lawyers, we provide the opportunity to work on complex, high-volume matters for established enterprise clients within a modern, technology-enabled legal environment. We offer genuine career growth pathways and a range of benefits including flexible and hybrid working arrangements, generous parental leave, annual flu vaccinations and skin checks, study assistance, a comprehensive employee assistance program, daily breakfast, corporate discounts and a variety of social activities including EOFY and end-of-year functions, sporting teams and firm-wide events. We take a collaborative approach to everything we do, built on openness, accountability, respect and professionalism, ensuring both our clients and our people are supported to perform at their best.
If you are looking for a career where legal expertise, innovation and technology work side by side — and where your contribution has visible impact — Join us at Faculti Lawyers.
Hybrid Legal Admin & Records Specialist in Melbourne employer: Faculti Lawyers
Faculti, a Thomsons company, is an exceptional employer that prioritises employee well-being and professional growth within a collaborative and supportive work culture. Located in Sydney, our team enjoys flexible working arrangements, comprehensive benefits including 26 weeks of parental leave, and opportunities for pro-bono work, all while being part of a major Australian law firm dedicated to client success and employee satisfaction.
