1d ago , from Evolve Scientific Recruitment
- Hybrid role with 2 days WFH and flexible hours
- Lead QMS system administration and compliance activities
- Six-month contract | Nov/Dec start
Management Systems | Hybrid WFH | 6-month contract | QMS compliance, stakeholder engagement | Continuous improvement | Citizenship required
About the company/role
An exciting opportunity exists for a Management Systems Administrator to join a highly regulated organisation on an initial six-month contract. This role will play a key part in managing and maintaining the Governance, Risk and Compliance (GRC) system while supporting quality, environmental and safety management processes. Working within the Quality & Management Systems team, you will collaborate with stakeholders across engineering, science, IT, finance and operational functions to ensure incidents, findings and corrective actions are effectively managed and closed out. With a major system replacement planned in the coming years, this role will also contribute to system improvement and data clean-up activities. This position offers a hybrid working arrangement, flexible hours and the opportunity to make a meaningful impact across a complex and diverse organisation.
Key Responsibilities
- Administer and maintain the Governance, Risk and Compliance (GRC) system.
- Manage incident, audit and corrective action records through to closure.
- Support users across the organisation with GRC processes and system requirements.
- Review findings and actions to ensure compliance requirements are met.
- Coordinate stakeholder engagement to facilitate timely completion of actions.
- Prepare, maintain and update management system documentation.
- Develop reports and monitor system performance metrics.
- Work closely with IT to resolve system issues and implement improvements.
- Deliver training and guidance to system users.
- Support quality, environmental and safety management system activities.
Skills/experience
- Experience working within regulated environments, quality systems, compliance or governance functions.
- Exposure to Governance, Risk and Compliance (GRC) platforms or similar management systems.
- Understanding of quality, environmental and/or safety management systems.
- Knowledge of ISO 9001, ISO 14001, ISO 45001 or similar standards is highly regarded.
- Experience managing incidents, investigations, corrective actions or audit findings.
- Ability to write and maintain procedures and documentation.
- Strong stakeholder engagement and communication skills.
- Proficiency across Microsoft Office and business systems.
- Ability to influence, collaborate and build relationships across multiple departments.
- Highly organised, proactive and capable of managing competing priorities.
Culture/Benefits
- Initial six-month contract with potential for extension.
- Pay rate $ 70-78 p/hr+super (includes casual loading)
- Please note: there is a 6 week security clearance after accepting an offer, so start date will be late 2026
- Hybrid work arrangement with Mondays and Fridays from home.
- Supportive team environment with comprehensive onboarding and training.
- Opportunity to work across a broad range of technical and operational functions.
- Exposure to large-scale governance, compliance and quality systems.
- Collaborative culture focused on continuous improvement and operational excellence.
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Management Systems Administrator in Sydney employer: Evolve Scientific
Join a leading pharmaceutical company in the Southeast suburbs of Melbourne, where you will be part of a dynamic team dedicated to quality and compliance. With a strong focus on employee development and a culture that promotes continuous improvement, this role offers meaningful opportunities for growth in a supportive environment. Enjoy the benefits of full-time hours, a collaborative work culture, and the chance to make a significant impact in the pharmaceutical industry.
