At a Glance
- Tasks: Manage complex diaries, coordinate meetings, and assist with travel arrangements.
- Company: Leading global Asset Manager seeking experienced Executive Assistant.
- Benefits: Initial 6-month contract with potential for permanent position.
- Other info: Foster a cohesive work environment and build relationships across offshore offices.
- Why this job: Join a dynamic team and support high-level bankers in a fast-paced environment.
- Qualifications: 10+ years EA experience in financial services, strong communication skills required.
The predicted salary is between 63000 - 77000 $ per year.
Extensive, complex diary management, including coordination of internal and external meetings, calls, video conferences. Maintain team diaries and contacts. Telephone answering is a priority & accurate and prompt messages and assistance.
Travel & book flights and accommodation for team, including knowledge and awareness of the whereabouts of bankers, relevant client activities and travel policy guidelines.
Expenses & accurately complete expense reports for team of bankers each month. Assisting bankers and general administration tasks, source and collate research information, news runs and project materials as required. Coordinate couriers and outgoing mail, distribute incoming mail.
General administration, including document production (Word) when required; ad hoc project work. Client entertainment & organize ad hoc lunches, dinners; work with Events Manager and bankers to invite clients to events.
Actively foster a cohesive work environment within the EA team; working effectively with other EAs to ensure support cover during lunch hours and other absences. Build and maintain relationships with staff in offshore offices.
About the Employer: Our client is a leading global Asset Manager seeking an experienced Executive Assistant for an initial 6 month contract with view to extend and or potentially go permanent.
About the Candidate: The ideal candidate will have over 10+ years prior EA experience from financial services or similar professional services firms, along with strong communication skills. Excellent written and verbal communication skills. Prior Investment banking or financial services EA / PA/ TA experience. Experience in providing support at senior levels of an organisation. Able to manage priorities and conflicting issues in a professional manner. Proficient in Microsoft Office Programs. Extensive experience in admin in a fast-paced environment.
Executive Assistant in Sydney employer: Everi Pty
QT Melbourne is an exceptional employer that fosters a dynamic and innovative work culture, perfect for those passionate about delivering unique event experiences. With a focus on employee growth and development, team members are encouraged to thrive in a fast-paced environment while enjoying the benefits of working in a vibrant theatre district. Join us to be part of a collaborative team that values creativity and excellence in every event we host.
