Job Description
Are you a seasoned Executive Assistant looking for your next role?
We are seeking an experienced, proactive Executive Assistant to manage the daily operations of the Office of the Executive Director, People & Culture.
In this dynamic role, you will serve as the operational anchor for the Executive Director-handling high-volume workflows, managing complex diaries, and providing critical secretariat support. Operating within a high-profile public sector environment, you will act as a key liaison across the organization, partner government departments, and external sector stakeholders to ensure seamless leadership operations.
- Executive Partnership & Workflow Management: Provide high-level, confidential executive assistance to the Executive Director. Triage incoming correspondence, manage complex diaries, oversee bring-forward action items, and proactively resolve daily operational challenges.
- Secretariat & Event Coordination: Organize high-level meetings, working groups, and conferences. Draft agendas, collate daily briefing papers, take precise meeting minutes, and track action items to completion.
- Stakeholder Engagement: Act as the primary, professional point of contact for the Office of the Executive Director. Build constructive, professional relationships across internal divisions, external government entities, and key sector partners.
- Document Quality & Reporting: Prepare, review, and format executive papers, reports, visual presentations, and official correspondence. Conduct light research to inform executive-level decision-making and strategic planning.
- Directorate & Leadership Support: Provide administrative assistance and report collation for the Executive Director's senior leadership team-including Directors and operational leaders across Human Resources, Health & Wellbeing, Workplace Relations, Culture & Transformation, and Communications.
- Cross-Functional Collaboration: Partner with the broader Executive Leadership Support network to assist with organization-wide administrative tasks and project initiatives.
Executive Assistant. employer: Everi Pty
QT Melbourne is an exceptional employer that fosters a dynamic and innovative work culture, perfect for those passionate about delivering unique event experiences. With a focus on employee growth and development, team members are encouraged to thrive in a fast-paced environment while enjoying the benefits of working in a vibrant theatre district. Join us to be part of a collaborative team that values creativity and excellence in every event we host.
