Are you looking for an interesting, challenging and satisfying job, where you feel that you have contributed something worthwhile? Women's Healthcare Australasia (WHA) is seeking a self-motivated and highly personable team member to join our team in Canberra in a newly created Administration & Event Support Assistant position. This position will be supporting the administration as well as the delivery of in-person events for a 24 month National funded project., Supporting a 24 month national project as part of a dynamic team.
- Front-of-office functions where applicable
- Administration support to the national project team.
- Liaising with team members across partner organisations within the project as well as internal and external stakeholders.
- Supporting the team to connect with and provide services to project participants.
- Supporting diary management of a project team including setting up meetings and correspondence as needed,
- Supporting the delivery of effective Events (in person) from planning through to wrap-up.
- Providing back-office support to virtual meetings as needed
- Summarising meetings (mainly virtual meetings) including action points & minutes
- Providing summaries of presentations made at meetings
- Providing project participant support & enquiries.
- Printing/ photocopying/ scanning/ mail distribution.
- Preparation and collation of all delegate packs and other resources needed for meetings and conferences.
- General office support for the team.
This position requires travel once or twice a year to support related events. We offer a family-friendly, flexible working environment and the opportunity to learn new skills. The position will be at our Mitchell Offices (ACT) in person.
About the Employer
WHA is a not-for-profit organisation that seeks to promote excellence in the provision of clinical care to women and newborns in Australasia. This position will be part of a team undertaking a National Preterm Birth Prevention Project (NPBP). www.wcha.asn.au
This is a fixed term (until 30 June 2028) full-time role. The responsibilities are varied and interesting and the satisfaction of being part of making a difference together with a friendly, dynamic, and hardworking team brings value and purpose to the role. Work will be undertaken on site at our offices in Mitchell, ACT.
About the Candidate
- Demonstrated outstanding communication skills (both written & verbal).
- Demonstrated ability to build rapport through telephone conversations with stakeholders.
- Intermediate skills & experience with Microsoft Office Suite.
- Understanding of the necessity of confidentiality.
- Capacity to problem solve & prioritise.
- Organisational & Time management skills
- Demonstrated experience in delivering accuracy of information, speed of processing & attention to detail.
- Ability to multi-task, to show initiative and to self-initiate.
- A team player who is flexible and is supportive of/values the existing positive team culture.
- A positive, upbeat, can-do, momentum contributor who appreciates the opportunity to learn new skills.
- Advantageous:
- Demonstrated experience in event organisation/support
- Demonstrated administrative experience in the healthcare sector
- Demonstrated experience working in or as part of a team in a not-for-profit environment
Administration & Event Support Assistant in Canberra employer: Everi Pty
QT Melbourne is an exceptional employer that fosters a dynamic and innovative work culture, perfect for those passionate about delivering unique event experiences. With a focus on employee growth and development, team members are encouraged to thrive in a fast-paced environment while enjoying the benefits of working in a vibrant theatre district. Join us to be part of a collaborative team that values creativity and excellence in every event we host.
