Workforce & HR Coordinator in Cowes

Key responsibilities

• Act as the central coordination point for workforce planning across all projects, leading end-to-end workforce planning across event and off-season periods.
• Work with Project Managers, Site Managers and Event Coordinators to understand upcoming requirements ahead of an agreed lead time.
• Monitor workforce capacity on a rolling basis and flag recruitment needs before shortages occur.
• Develop seasonal workforce plans that anticipate peak event periods, quieter operational periods and future business growth.
• Lead end-to-end recruitment for casual event staff, initiating campaigns ahead of confirmed demand.
• Build and continuously maintain talent pools for key operational or supervisory positions so roles can be filled quickly.
• Coordinate employee onboarding and induction programs, ensuring all employees complete required licences, inductions, compliance and payroll documentation before commencing work.
• Own the end-to-end preparation and administration of the company's casual workforce payroll, ensuring hours, rates, allowances, and other payroll inputs are accurately recorded and processed.
• Maintain accurate employee records and HR documentation, prepare employment contracts and variations.
• Coordinate induction, training and competency requirements across the workforce and maintain records of licences, competencies and mandatory training.

What We're Looking For

• Experience in event management, workforce coordination, recruitment administration, HR administration, operations or people-process support.
• Strong organisation, attention to detail and deadline management.
• Excellent written, verbal and relationship-management skills, comfortable leading interviews.
• Highly organised, with the ability to manage competing priorities, deadlines and high-volume recruitment across multiple events.
• Sound working knowledge of Australian and New Zealand employment legislation.
• Strong attention to detail in rostering, timesheets, payroll inputs and employee record-keeping.
• Sound judgement, confidentiality and secure information handling.
• Proficient with online workforce systems such as rostering, payroll and applicant tracking software, with the ability to report on workforce data.
• Current Australian Driver Licence, First Aid Certificate, Construction Induction (White Card).

About us

Event Operations Group is a leading event operations company delivering workforce, logistics and operational support to major events across Australia. Working with promoters, venues, government agencies and event organisers, we provide event staffing, site operations, traffic management, plant operations and operational services for some of Australia's largest sporting, music and community events. With a growing permanent team and a workforce of more than 200 casual employees, we pride ourselves on delivering reliable, professional and safe event operations.