Job Title: Business Support Specialist (Part-Time, 9-Month Contract)
Contract Duration: 9 Months (Fixed Term)
Work Hours: 24 hours per week (flexible – can be structured across 3 full days or spread over 5 days)
Work Model: Hybrid – Wednesday in office
Candidates who are highly organised, proactive, and comfortable working in a hybrid, part-time structure are encouraged to apply.
Role Overview
The Business Support Specialist plays a critical role in supporting organisational objectives by providing high-level administrative and operational assistance to Executives. This role focuses on executive support, meeting and event coordination, internal communications, and cross-functional collaboration across the APJ region.
Key Responsibilities Executive Support
- Provide administrative support to two Executives and their teams to reduce operational workload.
- Manage complex executive calendars to ensure smooth operations.
- Handle procurement processes including raising purchase orders, liaising with suppliers, invoice coordination, and PO tracking.
- Support onboarding and offboarding activities, including communication distribution groups and announcements.
- Assist with expense reconciliation and travel logistics (including complex itineraries within budget).
- Communicate with key stakeholders internally and externally.
- Maintain strict confidentiality and provide ad-hoc administrative support across APJ as required.
Meeting & Event Coordination
- Coordinate multi-region meetings, conferences, volunteering drives, training sessions, and team-building activities.
- Manage vendor sourcing and oversee event logistics.
- Support VIP guest hosting, including preparing agendas, executive briefing documents, and run sheets.
- Track and manage event budgets to ensure cost control.
- Actively contribute to the Social Committee and internal engagement activities.
Internal Communications
- Assist in developing internal communications, newsletters, presentations, and social media content.
- Support preparation of executive presentations and formal correspondence.
Skills & Experience Required
- Proven experience in executive or business support roles.
- Strong organisational and multitasking skills.
- Excellent written and verbal communication skills.
- High proficiency in Microsoft Office Suite.
- Strong attention to detail and problem-solving ability.
- Ability to manage confidential information with discretion.
Executive Assistant employer: eTeam
Join a leading global financial services firm as a Senior IntelliMatch Consultant, where you will have the opportunity to work on mission-critical reconciliation projects that drive operational excellence. Our collaborative and innovative work culture fosters professional growth, allowing you to mentor junior consultants while leading transformative initiatives in financial technology. With a focus on employee development and a commitment to excellence, we offer a rewarding environment for those looking to make a meaningful impact in the industry.
