Event Manager

Epworth HealthCare is Victoria’s largest not-for-profit private hospital group, renowned for excellence in diagnosis, treatment, care and rehabilitation. Epworth is an innovator in Australia’s health system, embracing the latest in evidence-based medicine to pioneer treatments and services for our patients.

At Epworth, we are united in our commitment to fostering a diverse and inclusive workplace—one that is culturally safe and respectful of the enduring cultural and spiritual connections of our people. We value all differences, ensure equitable practices, and empower individuals to lead and learn inclusively in their everyday interactions. Our goal is to create an environment where everyone feels a genuine sense of belonging.

In this full-time role, based in Richmond, you will be responsible for planning, delivering and managing a range of Epworth Medical Foundation’s donor facing and funded events and selected internal and external branded events and activities for Epworth HealthCare. You will be part of the Epworth Medical Foundation team and report to Group Manager Events.

You will make an impact by:

• Create detailed plans for all events
• Plan and organise events with key tasks including (but not limited to) sourcing and negotiating with vendors and suppliers
• Manage the hiring of key event contractors (production agencies, venues, security etc.)
• Coordinate all operations from event development, through to bump-in, event delivery, bump-out and post event review
• Ensure adherence to event budgets
• Lead promotional activities for the event
• Supervise event staff (event coordinators, caterers etc.)
• Administrative tasks including contract review and invoicing, related to event planning
• Liaise with site-based Brand Managers and divisional management to promote events where required
• Ensure events are completed on-brand and smoothly
• Analyse event success and prepare associated reporting
• Assist in the administration of all events including invitation lists, RSVP’s and fundraising activities such as raffles
• Manage meeting room bookings and venue selection for internal stakeholders as required

To be successful in this role, you will have:

• Highly organised with excellent diligence and the ability to manage multiple projects at the same time
• Proven experience managing significant special events of up to 600 people
• Tertiary qualification in relatable field (eg. Business, Administration or Event Coordination)
• Ability to effectively manage relationships with key corporate donors
• Excellent project coordination skills
• Sound computer literacy and a sound understanding of word, excel and email etiquette
• Excellent attention to detail on all areas of communication
• Excellent interpersonal skills
• Works independently and is self-motivated
• Exceptional ability to communicate with people from a diverse range of backgrounds
• Ability to work in a busy team environment
• Ability to manage and deliver to deadlines
• Openness to learning and adjusting views to meet individual needs

We welcome applicants from all backgrounds. This includes First Nations peoples, people with disability, mature-age and young job seekers, members of the LGBTIQA+ community, and individuals from all cultural backgrounds. We are committed to providing an equitable, inclusive, and barrier‑free recruitment experience for everyone.

If you need support during the application process or would like to discuss reasonable adjustments, we encourage you to let us know what you need to participate fully and confidently.

It is a condition of employment with Epworth HealthCare, subject to reasonable exemptions, that you have had an annual Influenza vaccination, where this is required under Epworth policy. As a child safe organisation, all successful applicants are required to satisfactorily clear a National Police Check (conducted by Epworth) and may be required to hold a valid employee Working with Children Check (provided by you).

At Epworth, we believe inclusion and diversity are essential to our culture and values. We focus on fairness and opportunity for all – across race, ability, ethnicity, gender, age, sexuality, cultures and beliefs – that reflect the communities we work in.