Finance Officer in Canberra

We continually strive to help our workforce achieve their professional and personal goals, engaging them in challenging and inspiring projects.

Key Responsibilities

• Invoice Processing
• Process high volumes of supplier invoices accurately and within agreed service levels.
• Validate invoices against purchase orders, contracts, receipts and approval workflows.
• Ensure correct coding of invoices to general ledger accounts, cost centres, projects and business units.
• Review invoices for compliance with company policy, delegation of authority requirements and local tax regulations.
• Resolve invoice to PO 3-way match discrepancies and exceptions in a timely manner.
• Investigate and resolve matching discrepancies by liaising with procurement teams, budget holders, receiving departments, and suppliers.
• Contribute to the maintenance of strong internal controls to mitigate financial and operational risks.
• Purchase Order Administration Support
• Support the administration and maintenance of purchase orders within the ERP system.
• Compare supplier invoices against the purchase order and the goods receipt to verify quantities, pricing, and terms before processing invoice.
• Flag discrepancies in price or item quantities between the PO and the invoice to the purchasing team to facilitate prompt resolution.
• Ensure purchase orders are raised in accordance with procurement policies and delegated approval limits.
• Supplier Management
• Maintain supplier master data, ensuring appropriate governance and controls are followed.
• Verify supplier banking details and supporting documentation in accordance with fraud prevention procedures.
• Respond to supplier enquiries professionally and promptly.
• Reconcile supplier statements and investigate outstanding items.
• Build and maintain positive supplier relationships to support efficient business operations.
• Payment Processing
• Prepare and process payment runs in accordance with approved payment schedules.
• Monitor payment status and resolve payment rejections or exceptions.
• Ensure payments comply with internal controls, approval authorities and banking protocols.
• Support international payment processing across multiple currencies and jurisdictions.
• Employee Expense Reimbursements
• Review, verify and process employee expense claims in accordance with company policies and approval requirements.
• Ensure supporting documentation is complete, accurate and compliant with tax and audit requirements.
• Validate expense coding and allocation to the appropriate cost centres, projects and general ledger accounts.
• Process employee reimbursement payments within agreed service level timeframes.
• Review expense claims for compliance with travel, entertainment and expense policies.
• Investigate and resolve employee reimbursement queries and exceptions.
• Support employees and managers with guidance on expense submission requirements and policy compliance.
• Month-End Activities
• Assist with month-end close procedures and reporting requirements.
• Accrue invoices received after month-end where necessary.
• Investigate and resolve aged creditor balances and unreconciled items.
• Corporate Credit Card Administration
• Assist in the administration of the corporate credit card program across multiple countries and business entities.
• Process credit card expenses and reimbursements, manage receipts and undertake reconciliations.

Essential

Qualifications and Experience

• Minimum 2–3 years' experience in Accounts Payable within a medium to large organisation.
• Experience processing high-volume transactions.
• Strong understanding of procure-to-pay processes and controls.

Desirable

• Experience in a multinational or global organisation.
• Knowledge of GST and VAT requirements.
• Experience with ERP systems.
• Exposure to process automation, OCR and invoice workflow systems.
• Experience managing corporate credit card and employee expense management programs.
• Personal Attributes
• High attention to detail and accuracy.
• Strong organisational and time management skills.
• Customer-focused and service-oriented mindset.
• Strong written and verbal communication skills.
• Ability to prioritise competing deadlines in a fast-paced environment.
• Team-oriented with a collaborative approach.
• Continuous improvement mindset.
• Integrity and commitment to confidentiality.
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