Conveyancing Assistant, VIC (Grow Your Career in a Growing, Supportive Firm)
Are you an organised, proactive individual with a keen eye for detail and a passion for property law?
Join a progressive and fast-growing firm where your skills will directly support the smooth delivery of high-value property transactions across Victoria.
At Dott & Crossitt, we've been redefining the conveyancing experience since 2014. Known for our client-first approach and tech-forward mindset, we are now seeking a Conveyancing Assistant to join our team in St Kilda. In this key support role, you'll work closely with our Conveyancers and Paralegals to help files progress smoothly from post-exchange through to settlement.
What You'll Do
- Manage and maintain client files and correspondence throughout the conveyancing process
- Conduct property searches and assist with preparing contracts, settlement figures and legal documentation
- Liaise with clients, real estate agents, lenders, solicitors and brokers to keep transactions on track
- Enter and manage data in PEXA, triConvey and internal business systems
- Assist with reviewing property searches, land title checks and other relevant documentation
- Work independently and within a team to meet deadlines in a fast-paced, detail-driven environment
- Be a vital part of the team supporting successful, compliant settlements across VIC
- Assist other teams as required during high-volume months or periods of leave
What You'll Bring
- Experience in a conveyancing, legal assistant or administrative support role
- Tech-savvy — confident using multiple digital platforms and software (triConvey or Smokeball highly regarded, not essential)
- Strong attention to detail and the ability to prioritise competing tasks with confidence
- A proactive mindset, willingness to learn and a strong sense of accountability
- Excellent communication skills and a team-first attitude — communication is crucial in conveyancing
- Ability to organise and manage multiple files simultaneously, meet deadlines and exceed client expectations
- A strong telephone manner to build positive, engaging relationships with clients and colleagues
- A desire to contribute to a workplace that values support, collaboration and continuous growth
Why Join Us?
- $75,000–$80,000 + super, plus a monthly performance-based bonus (after qualifying period)
- Friendly, collaborative and high-performing team culture with a strong industry reputation
- Career development opportunities, including internal promotion pathways
- Convenient St Kilda location, with a move to Melbourne CBD planned for late 2026
- On-Site role with 2 days per week WFH available once you've completed probation, this is not a fully remote position
- Access to our Employee Assistance Program and regular team engagement activities
- Immediate start available for the right candidate
Ready to kick-start or grow your career in conveyancing?
