Administration & Operations Assistant in Sydney

Parramatta, Australia

The Administration Assistant will be responsible forsupporting the effective day-to-day administration of the DLUX Australiaoffice.

The role will coordinate office operations, employeerequirements, vendors, travel and logistics, documentation and generaladministrative activities while working closely with the People & Cultureand Corporate Services teams.

The successful candidate should be organized, dependable,service-oriented and comfortable taking ownership of administrative mattersfrom initiation through to closure.

Key Responsibilities

Office Administration

• Supportthe smooth day-to-day operation of the Sydney office.
  
• Maintaina professional, organized and welcoming office environment.
  
• Coordinateoffice supplies, stationery, pantry requirements and other consumables.
  
• Coordinatewith building management and external service providers for office-relatedrequirements.
  
• Monitoroffice maintenance requirements and ensure issues are followed through toclosure.
  
• Assistwith meeting room arrangements and internal/external meetings.
  
• Receiveand coordinate deliveries, couriers and business correspondence.
  
• Maintainappropriate administrative records, files and trackers.
  

Employee & People Support

• Provideadministrative support for employee onboarding and offboarding activities.
  
• Coordinateworkplace access, keys, equipment and other joining requirements.
  
• AssistPeople & Culture with maintaining employee documentation andadministrative records.
  
• Supportnew employees and employees travelling or relocating to Australia withpractical office and administrative requirements.
  
• Assistin coordinating employee engagement activities, meetings and companyevents.
  
• Handleemployee information and company records with appropriate confidentiality.
  

Requirements

Travel & Logistics

• Assistwith business travel arrangements, including flights, accommodation andlocal transportation, where required.
  
• Coordinateaccommodation and logistical requirements for employees travelling toAustralia on business assignments.
  
• Maintaintravel-related records and supporting documentation.
  
• Coordinatewith employees and relevant internal teams to ensure travel arrangementsare completed on time.
  
• Coordinatewith approved vendors and service providers for office-relatedrequirements.
  
• Obtainquotations and supporting information for administrative purchases whererequired.
  
• Assistwith purchase requests and maintain supporting records.
  
• Verifythat invoices are supported by appropriate documentation before forwardingthem for processing.
  
• Followup with vendors regarding service delivery, invoices and outstandingactions.
  
• Maintainvendor contact information and relevant administrative documentation.
  

Assets & Facilities Support

• Assistwith maintaining records of office assets, equipment, keys and accesscards.
  
• Coordinateallocation and return of company assets in collaboration with IT andPeople & Culture.
  
• Assistwith periodic physical verification of office assets.
  
• Reportfacilities, safety, security or maintenance concerns promptly andcoordinate corrective action.
  

Documentation & Compliance Support

• Maintainorganized electronic and physical administrative records.
  
• Assistwith documentation required for internal audits, certifications, insuranceand other compliance activities.
  
• Supportrecord keeping in accordance with company policies and applicablerequirements.
  
• Ensuresensitive company and employee information is handled securely andconfidentially.
  

General Business Support

• Provideadministrative support to management and other teams as reasonablyrequired.
  
• Assistwith scheduling meetings, preparing documents and coordinating businessactivities.
  
• Trackassigned actions and follow up with relevant stakeholders for timelyclosure.
  
• Identifyadministrative inefficiencies and suggest practical improvements toprocesses.
  

Qualifications & Experience

• Diploma,Bachelor's degree or equivalent qualification in Business Administration,Management or a related discipline is desirable.
  
• Approximately 1–3 years of experience in office administration, coordination,business support or a similar role.
  
• Experienceworking in a professional services, consulting or technology environmentwould be advantageous.
  
• Familiaritywith Australian workplace practices and office administration would bebeneficial.
  
• Strongorganizational and time-management skills.
  
• Goodwritten and verbal communication skills.
  
• Strongattention to detail and accuracy.
  
• Abilityto manage multiple activities and priorities simultaneously.
  
• Goodworking knowledge of Microsoft Office or similar business productivitytools.
  
• Abilityto maintain accurate records and documentation.
  
• Professionaland courteous approach when dealing with employees, vendors, clients andvisitors.
  
• Proactiveapproach to identifying and resolving administrative issues.
  
• Abilityto work independently while collaborating effectively with teams acrossAustralia and India.
  

What We Expect

At DLUX Tech, we expect our team members to demonstrate:

Ownership – Take responsibility for assignedactivities and follow them through to completion.

Accountability – Deliver on commitments andcommunicate early when there are challenges.

Attention to Detail – Maintain accuracy indocumentation, records and administrative activities.

Responsiveness – Support employees and businessrequirements promptly and professionally.

Collaboration – Work effectively with colleaguesacross functions and locations.

Continuous Improvement – Look for practical ways tomake administrative processes simpler and more efficient.

Success in this position will be reflected through:

• Smoothand reliable day-to-day office operations.
  
• Timelyclosure of administrative requests and issues.
  
• Accurateand up-to-date administrative and asset records.
  
• Effectivecoordination with employees, vendors and internal stakeholders.
  
• Well-managedonboarding, travel and logistical requirements.
  
• Minimaladministrative escalations caused by missed follow-ups.
  
• Consistentcompliance with DLUX policies and procedures.
  

The responsibilities outlined above are intended to describethe general nature of the role and may evolve as DLUX Tech's Australianoperations continue to grow.