Construction Administration Assistant in Sydney

We are seeking a reliable, organised and proactive Administration Assistant to provide day-to-day administrative and operational support to our management team and site personnel.

This is a varied role suited to someone who is highly organised, has strong attention to detail and enjoys working in a fast-paced construction environment.

You will play an important role in keeping daily operations running smoothly by assisting with administrative tasks, finance applications, employee and site personnel documentation, and general management support.

Key Responsibilities

• Provide day-to-day administrative and personal support to company managers.
• Assist site personnel with administrative requirements, paperwork and documentation.
• Prepare, complete and submit finance forms, credit applications and other business applications.
• Assist with employee onboarding, personnel records, licences, tickets and compliance documentation.
• Manage emails, phone calls, filing, data entry and general office administration.
• Assist with invoices, purchase orders, expense forms and other finance-related administration.
• Coordinate documents, follow up outstanding paperwork and ensure records are maintained accurately.
• Assist managers with scheduling, appointments, correspondence and daily organisational tasks.
• Liaise with suppliers, subcontractors, clients and other stakeholders as required.
• Provide general office and operational support wherever needed.

About You

We are looking for someone who is dependable, takes initiative and can confidently manage a variety of administrative tasks while supporting a busy management team.

The ideal candidate will have

• Previous experience in administration or office support.
• Strong organisational skills and excellent attention to detail.
• Good written and verbal communication skills.
• Confidence using Microsoft Office, Outlook and general computer systems.
• The ability to manage competing priorities and meet deadlines.
• A professional, positive attitude and willingness to learn.
• The ability to handle confidential business and personnel information appropriately.
• A flexible, hands‑on approach and the ability to work independently and as part of a team.

Previous experience in the construction industry will be highly regarded.

Experience with finance applications, employee administration, contractor documentation or accounting software such as Xero will also be advantageous.

Why Join Us?

• Work closely with management and gain exposure to all aspects of construction business operations.
• Enjoy a varied role where no two days are the same.
• Become part of a supportive and professional team.
• Develop your administrative skills and grow with the business.
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