At a Glance
- Tasks: Provide executive support and business administration for senior leaders in a dynamic university environment.
- Company: Join a globally recognised university with a strong team culture.
- Benefits: Stable, long-term role with opportunities for professional growth and meaningful contributions.
- Other info: Inclusive workplace committed to diversity and providing a supportive recruitment experience.
- Why this job: Perfect for EAs seeking variety and balance while supporting impactful projects.
- Qualifications: 3+ years in executive support or administration with strong organisational skills.
The predicted salary is between 62100 - 75900 $ per year.
Are you an organised, detail-driven professional with strong administrative or executive support experience? This role is perfect for someone who enjoys variety, stability, and meaningful contribution - ideal for a Business Support Officer with EA capability, or an experienced EA wanting to step into a broader, more balanced role while still supporting senior leaders.
ABOUT THE ROLE
Embedded within the University's Buildings & Property Team, you will provide executive and business support to three experienced, largely self-sufficient Directors, as well as broader support to a diverse operational team. You'll ensure the Directors are well-prepared, organised, and set up for success, while also contributing to the efficient running of a portfolio responsible for major property, building, and operational projects across campus. This is a varied, hands-on position blending executive support, business administration, events, communications, and operational coordination.
KEY RESPONSIBILITIES
- Executive Support
- Provide confidential executive support including calendar management, meeting coordination, agendas, briefings, and document preparation.
- Support committees and working groups with agendas, minutes, action tracking, and follow-ups.
- Act as a professional liaison across stakeholder groups and senior managers.
- Business & Team Support
- Provide general business administration across the Buildings & Property Team.
- Assist with internal communications, scheduling, and coordination of updates.
- Support events and staff engagement activities including planning, logistics, registrations, and on-the-day support.
- Assist with procurement, invoicing, compliance tasks, and credit card reconciliations.
- Investigate operational issues, prepare reports, support process improvements, and maintain procedures.
- Assist with maintaining web content and digital registration processes.
ABOUT YOU
A high-level EA seeking a role offering more variety and less direct executive dependency, or an administrator from a construction, property, or project environment looking to transition into higher education.
You will bring:
- 3+ years of experience in executive support, administration, or project coordination.
- Strong organisational skills; calm, proactive, and solutions-focused.
- Excellent communication and stakeholder relationship skills.
- Ability to manage competing priorities in a busy on-site environment.
- Proficiency in Google Workspace, with the ability to learn new systems quickly.
- A preference for a stable, full-time on-campus role.
WHY THIS ROLE?
- Stable, long-term opportunity at a globally recognised university.
- Genuine Business Support Officer position with executive exposure.
- Strong team culture and meaningful, varied work.
- Ideal for experienced EAs seeking sustainability, balance, and broader contribution.
HOW TO APPLY
Click APPLY or contact Tanika on 0422 038 118 for a confidential conversation. We welcome applications from people with disabilities and are committed to providing a supportive and inclusive workplace. Dixon Appointments values diversity and inclusion and is committed to providing a safe, inclusive and barrier-free recruitment experience. Please indicate your preferred method of communication in your application, and please let us know if you require any adjustments when dealing with us.
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Business Support Officer in Melbourne employer: DIXON APPOINTMENTS | Recruitment Agency
As a leading education provider, we pride ourselves on fostering an inclusive work culture that values diversity and supports employee growth. Our Access and Inclusion Advisor role offers the opportunity to make a meaningful impact in the lives of students with disabilities while working in a collaborative environment dedicated to equitable access to learning. With a strong commitment to professional development and a supportive team atmosphere, this position is ideal for those looking to advance their career in disability support within a respected institution.
Contact Details:
DIXON APPOINTMENTS | Recruitment Agency Recruitment Team
