Business Operations Coordinator in Mackay

Dieselflex Queensland is looking for a motivated, organised and proactive Business Operations Coordinator to join our growing team. We're looking for an all-rounder who enjoys variety, takes ownership and isn't afraid to roll up their sleeves and get things done. This is far more than a traditional administration role. You'll work closely with management and play an important part in supporting our people, coordinating our workforce and ensuring the day-to-day operations of the business run smoothly.

From recruitment and onboarding through to workforce mobilisation, compliance, administration and business improvement, no two days will necessarily look the same. As DFQ continues to grow, we're looking for someone who wants to grow with us, contribute ideas and make a genuine difference to how our business operates.

Key Responsibilities

• Recruitment & Employee Support
  • Coordinate recruitment activities, including job advertisements, candidate screening, interviews and communication.
  • Manage employee onboarding and offboarding processes.
  • Maintain accurate employee records, contracts and employment documentation.
  • Act as a key point of contact for employees regarding administrative and onboarding requirements.
  • Support management with employee engagement, internal communication and workforce initiatives.
  • Assist with employee rostering, scheduling and workforce planning.
  • Coordinate mobilisation requirements for employees attending client sites.
  • Liaise with employees, management and clients to ensure workforce requirements are met.
  • Manage site inductions, medicals, training and associated mobilisation documentation.
  • Proactively identify upcoming workforce and compliance requirements to minimise delays.
• Compliance & Systems Management
  • Maintain accurate records of employee qualifications, licences, competencies and training.
  • Monitor expiry dates and coordinate renewals to maintain compliance.
  • Ensure client-specific compliance and site access requirements are completed.
  • Maintain and improve internal databases, spreadsheets and operational systems.
  • Follow up outstanding documentation and ensure records remain current.
• Business Administration & Coordination
  • Support management with the daily administration and coordination of the business.
  • Prepare correspondence, reports, presentations and other business documents.
  • Assist with general enquiries and communication with employees, clients and suppliers.
  • Coordinate administrative tasks, follow-ups and business priorities.
  • Assist with basic accounts administration, timesheet collection and payroll preparation where required.
  • Ensure important tasks are followed through to completion.
• Business Improvement & Growth
  • Work closely with management to identify opportunities to improve systems, processes and efficiencies.
  • Assist with implementing new technology, systems and administrative procedures.
  • Take ownership of internal projects and business improvement initiatives.
  • Support company communications, social media, marketing and business development activities.
  • Contribute ideas and practical solutions that support the continued growth of DFQ.

About You

We're looking for someone who:

• Is highly organised and enjoys managing multiple responsibilities.
• Has a positive, can-do attitude and takes initiative.
• Can work independently without needing constant direction.
• Is confident communicating with employees, clients and management.
• Has excellent attention to detail and takes pride in their work.
• Enjoys solving problems and finding better ways of doing things.
• Is comfortable learning and working with different software systems.
• Can prioritise tasks in a busy and changing environment.
• Handles confidential information professionally.
• Is adaptable, reliable and willing to help wherever needed.

Previous experience in labour hire, mining, recruitment, workforce coordination or business administration would be highly regarded, but finding someone with the right attitude, initiative and willingness to learn is just as important.

Why Join DFQ?

At Dieselflex Queensland, we're continuing to build a business focused on great people, strong relationships and delivering quality service to our clients. We're a growing business where your contribution matters, your ideas are welcomed and you have the opportunity to make a genuine impact. You'll work directly alongside management, have the freedom to take ownership of your responsibilities and be involved in different areas of the business. For the right person, this role offers the opportunity to develop professionally, take on further responsibilities and become an important part of DFQ's future.