Personal Assistant and Receptionist

Company Description

Dib & Associates Accountants is a professional accounting firm located on Scarborough Street in Southport, Queensland, serving clients across the Gold Coast region.

The firm provides accounting and related financial services to a range of local businesses and individuals.

Team members work closely with clients in a detail-focused environment that values accuracy, confidentiality, and reliability.

Joining Dib & Associates Accountants offers the opportunity to support a busy office and contribute to efficient client service delivery in a stable, professional setting.

Role Description

The Personal Assistant and Receptionist is a full-time, on-site role based in Gold Coast, QLD.

This position is responsible for managing reception duties, including greeting visitors, answering and directing phone calls, and handling incoming and outgoing mail.

The role involves providing personal and executive administrative support, such as organizing meetings, managing diaries and appointments, preparing basic correspondence and documents, and maintaining office records.

Daily tasks also include coordinating office supplies, assisting with filing and clerical tasks, and supporting accountants with administrative follow-up.

The successful candidate will ensure the front office runs smoothly and that internal and external stakeholders receive professional, timely assistance.

Qualifications

• Strong Personal Assistance and Executive Administrative Assistance skills to support leaders and manage day-to-day administrative needs.
• Excellent Communication skills, including professional phone etiquette and clear written and verbal communication with clients and colleagues.
• Proficient Diary Management and scheduling capabilities to organize appointments, meetings, and deadlines effectively.
• Solid Clerical Skills, including filing, data entry, document preparation, and basic office software proficiency (e. g., email, calendars, word processing, spreadsheets).
• Previous experience in reception or office administration, preferably in a professional services or accounting environment.
• Strong attention to detail, time management, and organizational abilities, with a focus on confidentiality and client service.
• Ability to work on-site full time, handle multiple priorities, and collaborate effectively in a small team environment.
• Relevant vocational training or certification in business administration, office support, or a related field is advantageous.
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