Transport & Major Events Coordinator in Melbourne

Department of Transport & Planning Victoria – Melbourne VIC

We create thriving places and connected communities. We plan, build and maintain Victoria’s transport, planning and land services. We are committed to a safe, inclusive and high-performing workplace. We welcome applicants from diverse backgrounds and are committed to creating a safe, inclusive workplace where our people can thrive and do meaningful work.

About the role

This is a Fixed Term Position for 12 months. The Special Events Officer provides administrative, governance and operational support to the Special Events team, helping plan and deliver transport services for special events, filming and major events across Victoria. The role supports timely and consistent planning by maintaining accurate records, systems and reports, coordinating information and responding to stakeholders.

Key duties include:

• Managing event systems and databases
• Preparing meeting agendas and minutes
• Maintaining registers and operational trackers
• Managing enquiries and information requests
• Coordinating meetings and stakeholder engagement
• Building positive stakeholder relationships

The role also performs other duties consistent with the position’s classification, skills and capabilities.

What we’re looking for

You’re someone who:

• Puts customers and stakeholders first, actively seeking feedback and opportunities to improve their experience.
• Works collaboratively, builds supportive relationships and shares information to resolve issues effectively.
• Takes ownership of your work, understands how it contributes to organisational goals and delivers outcomes reliably.
• Looks for ways to improve processes, contributes ideas and maintains high-quality work, even under time pressure.
• Builds positive stakeholder relationships, connects people with the right teams and responds constructively to stakeholder needs.

Qualifications and experience

You’ll bring:

• Victorian Drivers Licence
• Pre-employment checks and employment conditions
• Relevant pre-employment screening and reference checks will be required.
• Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa necessary for the nature of the position.

How to apply

Click the ‘Apply’ button to be redirected to our recruitment platform, where you may need to create an account to submit your application. Applications close at 11.59pm on Thursday, 22nd October 2026. Please include both your resume and a cover letter addressing how your experience addresses each of the key selection criteria for the role. All applications must be submitted via the online portal; we’re unable to accept email or manual submissions.

For further information about the role, please contact Meg Kleinig, Associate Director Special Events, at ***********@transport.vic.gov.au.

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