At a Glance
- Tasks: Provide high-level admin support and manage operations for the Deputy Secretary's office.
- Company: Victorian Department of Health, dedicated to improving health outcomes for all Victorians.
- Benefits: Meaningful work, growth opportunities, flexible working arrangements, and a commitment to work-life balance.
- Other info: Inclusive workplace welcoming diverse backgrounds and offering flexible roles.
- Why this job: Make a real impact on the health of Victorians while developing your career.
- Qualifications: Experience in business or project management, with knowledge of government processes preferred.
The predicted salary is between 81000 - 99000 $ per year.
Department of Health Victoria – Melbourne VIC
The Senior Executive Coordinator provides high level administrative and executive support, overseeing the administrative and operational functions of the Office of the Deputy Secretary in a complex and sensitive environment.
The role manages briefings, correspondence, meeting papers, reporting, and written materials, ensuring quality and timeliness standards are met.
They build strong relationships with internal and external stakeholders and work closely with senior staff to support effective operations and implement improved ways of working.
Reporting to the Principal Adviser, the role provides a pivotal point of contact for key stakeholders from a diverse range of government and private sectors.
About us
At the Victorian Department of Health we want a future where Victorians are the healthiest people in the world.
A Victoria where our children and people thrive, our workplaces are productive and safe, and our communities are more connected.
We see it as our job to support Victorians to stay healthy and safe.
And to deliver a world-class healthcare system that ensures every single Victorian can access safe, quality care that leads to better health outcomes for all.
About you: Can you demonstrate the following?
- Accurate management of daily business operations and coordination of requests on behalf of the executive
- Preparation, and organisation of meeting material and travel arrangements
- Diary and inbox maintenance, including actioning of emails, redirecting actions as required, and prioritisation of urgent and/or significant matters
- Production, review and filing of papers and briefings.
- Preparation of complex and accurate communication materials such as presentations, emails, briefings, and reports
- Review and improvement of office processes and information management.
Qualifications / Specialist Expertise
- A qualification in business, project management, or working in government would be advantageous.
- Demonstrated knowledge of and experience in managing and supporting departmental executive functions and processes.
- A strong understanding of the Victorian health system, and knowledge of the department and its operating processes and information systems is essential.
What we offer
- The opportunity to perform meaningful work, making direct contributions toward enabling Victorians to be the healthiest people in the world.
- A wide range of growth and development opportunities within the department and wider Victorian Public Service.
- A strong commitment to work-life balance, including a diverse array of flexible working arrangements.
We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians.
We continue to build an inclusive workplace that embraces diversity of backgrounds and differences to realise the potential of our employees for innovation and delivering services aimed at enhancing the lives of all Victorians.
All roles can be worked flexibly and we encourage applications from Aboriginal people, people with disability, LGBTIQ+ and people from culturally diverse backgrounds.
For more information on our commitment to inclusion and diversity seeinclusion and diversity at the Department of Health.
Preferred applicants may be required to complete a police check and other pre-employment checks. Information provided will be treated in line with our Privacy Policy.
Senior Executive Coordinator, HealthShare in Melbourne employer: Department of Health Victoria
The Department of Health Victoria is an exceptional employer, offering a dynamic work environment in the heart of Melbourne where you can make a real impact on health policy. With a strong focus on professional development and collaboration, employees benefit from ongoing training opportunities and a supportive culture that values innovation and evidence-based decision-making. Join us to be part of a team dedicated to improving health outcomes for the community while enjoying the vibrant lifestyle that Melbourne has to offer.
Contact Details:
Department of Health Victoria Recruitment Team
