Administration Officer

The Integrated Operations Centre is responsible for Access and Flow, discharge planning, rostering, reporting and workforce information services across Hospitals and Primary Care North West. Operating across North West Regional Hospital and Mersey Community Hospital, the team works closely with Nurse Managers, the Integrated Operations Centre, North West Payroll and system providers. The unit supports effective staffing and service delivery by maintaining accurate information systems, producing reports and helping managers resolve complex rostering matters.

As an Administration Officer, you will provide high-level administrative and clerical support to the relevant Nursing Director. Your responsibilities will include:

• Coordinating meetings and appointments
• Preparing correspondence and taking minutes
• Supporting clinical roster management
• Compiling reports
• Maintaining accurate records and patient information
• Assisting with accreditation and project activities
• Providing professional reception and telephone services

You will handle confidential and sensitive information while exercising initiative, discretion and sound judgement in a busy and changing healthcare environment.

You will need:

• Demonstrated high-level administrative and clerical experience, with the ability to prioritise competing workloads, solve problems, meet deadlines and work effectively both independently and as part of a team.
• Strong written, verbal and interpersonal communication skills, including the ability to liaise with a range of stakeholders and manage sensitive and confidential matters with integrity and discretion.
• Advanced skills in word processing, spreadsheets, databases, statistical reporting and information systems, together with an understanding of project support and records management.

Details of appointment: Permanent, part time, day worker position, working up to 46.36 hours per fortnight, commencing as soon as possible. Notwithstanding hours to be negotiated with the successful applicant.

Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.

Salary: $76,849 to $82,996 pro rata per annum + our Employer 12% superannuation contribution is on top of this amount.

Salary Packaging: You’ll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible.

Benefits available to eligible candidates:

• Professional development and accelerated pathways.
• A range of leave entitlements, including study leave and Professional Development Support.
• Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $14.50 per week per person, or $28.05 for a family.

We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance.

For more information, applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy:

Name: Matthew Wooler
Position: Nursing Director - Integrated Operations
Email address: matthew.wooler@ths.tas.gov.au

Compassion, Accountability, Respect, Excellence are the key values to work in Department of Health. Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.