Receptionist in Melbourne

Lloyd Street School is a vibrant and exciting place to teach and learn! Our school values are Integrity, Collaboration, Curiosity and Compassion, and these are modelled and lived by students and staff on a daily basis. We are located in East Malvern and have an enrolment of approximately 380 students in 17 classes.

The school provides inclusive, contemporary learning resources for the students, with access to appropriate Digital Technology resources and a 1:1 device program for students in years 4 to 6. The school has a strong wellbeing focus utilising a range of resources including SWPBS, Respectful Relationships, Zones of Regulation, Social Stencil, Talking the Talk, Cyber safety lessons and Berry Street Education.

The school enjoys a positive reputation in the community and aims to continue building positive and productive relationships with parents. It is a highly connected parent community where more than 30 languages are spoken and parents provide support to student learning through the parent helpers program for classroom assistance, excursions, camps and special events.

Lloyd Street School is a child safe environment. Our Child Safe Policy and Child Safe Code of Conduct can be located on the school website.

Selection Criteria

• SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
• SC2 Demonstrated capacity to work and collaborate with others in a team environment.
• SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
• SC4 Possess the technical knowledge and expertise relevant to the position.
• SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
• SC6 A commitment to professional learning and growth for both self and others.

Responsibilities

• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.
• Maintain, enter and retrieve data from the school's IT systems, such as the school's records system, including computerised student, staff and school records.
• Maintain and update office records, enrolment data, diary records, and basic written records.
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters).
• Source basic data or factual information from given sources to support school administrative functions.
• Coordinate the delivery of administrative services within the school.
• In consultation with the principal, determine and manage work priorities within the school office.
• Develop and implement strategies to ensure effective administration procedures.
• Coordinate the implementation of requisitioning, purchasing and issuing procedures.
• Manage client reception and office operations.
• Liaise with school staff in regard to support requirements.
• Coordinate staff timetabling.
• Undertakes VASS and/or VET administration support.
• Supports the first aid facilities and assists in delivering first aid to students.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.

The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.

It is our policy to provide reasonable adjustments for staff with disability.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights.