Admin Reception - Communications/Marketing in Geelong

Geelong High School is a positive and creative learning community that embraces its history and prepares students for life. We are committed to:

• Developing caring and respectful relationships;
• Empowering people to realise their potential through effort, responsibility and teamwork;
• Building healthy, resilient and productive global citizens.

Our core value is: RESPECT - Responsibility, Effort, Service, Positivity, Creativity, Teamwork.

Geelong High School is a Year 7 - 12 co-educational school located near the centre of Geelong and adjacent to a significant parkland area. Established in 1910, it has a proud history and is held in high regard by the Geelong community. Current enrolment is approximately 975 students, drawn mainly from the nearby areas of East and South Geelong, the Bellarine Peninsula and across Geelong.

The Leadership Team comprises a Principal, three Assistant Principals, the Business Manager, IT Manager and eight Leading Teachers. There are approximately 110 staff, of whom 75 are teaching staff.

The school motto, VITAE NOS PARAT, which means 'It prepares us for life', provides a basis for the total school curriculum. Students are supported and encouraged to reach their full academic and personal potential through innovative and engaging teaching programs such as the Geelong Positive Engagement Program (GPEP), Respectful Relationships and Reading Plus.

In 2013, Geelong High School introduced Positive Education, based on the elements of positive psychology, to build a strong culture of optimism and growth mindset across the school. The curriculum comprises a core year 7 and 8 program (including positive education), a core and elective program across years 9 and 10, and the later years program where students may study a combination of VCE, VET, VCE Voc Major, and Australian school-based apprenticeships (SBATs).

The use of learning technologies in the classroom is a priority at Geelong High School with appropriate professional development being offered to staff and a 5-year eLearning plan currently being implemented. The school has an extensive computer network that is continually evolving and is fully 1:1 with BYOD for years 7-12.

Central to the structure and operation of the school is the house system. All students are actively involved in the house system and the student management and welfare of students is centred on this structure. Student leadership is an integral part of the school culture, with opportunities for involvement in decision-making processes through roles such as School Captains, SRC, House Captaincy, Band Captains and Performing Arts, and Green (Sustainability) Team.

Geelong High School aims to build on strong community links and to be supportive of all members of its community.

Selection Criteria

• SC1: Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school environment.
• SC2: Demonstrated proficiency and technical knowledge relevant to the position, especially in the use of Cases21, Compass, and other office systems and software, including updating the school's website, posting to Facebook and Instagram, and developing marketing materials using Canva.
• SC3: Demonstrated exceptional level of oral and written communication skills, particularly in communicating effectively with parents and carers regarding sensitive and confidential information.
• SC4: Demonstrated capacity to work cooperatively with a range of people including teachers, other education support staff, students and parents.
• SC5: Demonstrated commitment to professional learning and growth for both self and others.

Role Position Purpose

The primary purpose of the position is customer service, being one of the first points of contact for the public with the School. Responsibilities include preparation of communications, marketing and school publicity material, providing high levels of customer service to families, visitors, students and staff, and maintaining up-to-date and relevant information.

Attendance requirement for this position is 38 hours per week (1.0 FTE), working 8:15am to 4:36pm per day over 5 days. The position reports to the Business Manager.

Responsibilities

Admin/Reception

• Perform main reception duties and provide support for student-based reception duties, including customer service support to students, staff, and visitors.
• Answer incoming calls, check daily messages, screen visitors to the school, ensuring WWCC and sign-in protocols are followed.
• Ensure the school's entrance and foyer are maintained and presented in a neat and tidy manner.
• Assist with administration filing of student records and staff personnel information.
• Maintain, enter, and retrieve data from the school’s computer systems, predominantly: Compass Absences, Cases21 Administration data entry, and updating records.
• Provide general admin support as needed, including assistance with enrolment documentation and recording of student data.

Communications/Marketing and Publicity

• Keep the school's website and other communication platforms such as Facebook, Instagram, and Alumnly up-to-date with relevant information.
• Be responsible for updating the school’s main publications and newsletters.
• Prepare advertising and marketing materials for publication in external publications.

Other

Take an active role in supporting professional learning relating to the role and perform other duties as required and directed by the Principal or the Business Manager.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply.

Child Safe Standards

Victorian government schools are child safe environments, promoting the safety and wellbeing of all students. All school staff are committed to protecting students from abuse or harm in accordance with legal obligations.

Conditions of Employment

All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.