Administration Support Officer in Melbourne

About the Program

Help build something new. Thriving Kids is a significant new reform designed to give children and families earlier, more coordinated and accessible support. As the Administration Support Officer, you'll work directly with the Executive Director responsible for implementing Thriving Kids across Victoria's regions, helping bring the reform to life through strong coordination, organisation and administrative support.

About the Role

There is one fixed term position that could be based out of two locations: Coburg or Footscray. Please indicate your preference on the application form. As the Administration Support Officer, you will provide high-quality administrative and coordination support directly to the Executive Director responsible for implementing Thriving Kids across the regions. You will play an important role in keeping priorities, meetings, information and day-to-day activities organised as the reform is established.

Key responsibilities

• Provide administrative and coordination support to the Executive Director, including diary management, meetings, correspondence and briefing materials.
• Coordinate meeting papers, agendas, minutes, actions and follow-up activities.
• Monitor key actions, priorities and deadlines and ensure matters are followed up or escalated as required.
• Prepare and coordinate reports, briefings, correspondence, presentations and other documents.
• Coordinate information and input from regional teams and stakeholders to support planning, reporting and implementation.
• Support forums, workshops and other activities associated with the implementation of Thriving Kids.
• Undertake corporate administration including records management, resource orders, Oracle processes and supporting staff with travel and related administration.

About You

You are organised, proactive and able to keep things moving in a busy environment. You have strong attention to detail, communicate confidently and can build positive working relationships with people at all levels. You will bring:

• Experience providing administrative, coordination or executive support in a busy work environment.
• Strong organisational skills and the ability to manage competing priorities and deadlines.
• Clear and confident written and verbal communication skills.
• The ability to build effective relationships with senior leaders, colleagues and stakeholders.
• Sound judgement, discretion and the ability to manage confidential information.
• Confidence using Microsoft Office and corporate administrative systems, with the ability to learn new systems quickly.
• Experience supporting senior management, governance processes, reporting or program implementation will be highly regarded. Experience with Oracle or similar corporate systems is also desirable.

About the Team

You will work directly with the Executive Director responsible for the implementation of Thriving Kids across the regions and be part of a team working to establish and embed this new service model across Victoria. You will work closely with regional teams, senior leaders and colleagues across the department, providing practical coordination and administrative support as the reform moves from implementation into service delivery.

About the Department

The Department of Education provides a wide range of learning and development support and services. The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.