We are seeking a detail-oriented and organised Accounts Payable Assistant to join our account team in Kings Park. In this full-time role within the kitchen and joinery industry, you will play a part in managing our vendor relationships, processing and uploading invoices accurately in Xero, handling precise job costing using our custom MS Access-based company software, and ensuring timely payment to support our daily business operations.
Key Responsibilities
- Job Costing: Allocate, track, and cost vendor invoices (materials, hardware, and trade subcontractors) accurately to specific joinery projects using our internal Access-based software.
- Invoice Uploads: Batch, enter, and upload high volumes of processed invoices directly into Xero, ensuring seamless cross-system data integrity.
- Invoice Processing: Review, verify, and code a high volume of vendor invoices and expense claims.
- Matching & Verification: Perform three-way matching of invoices, delivery advice/s and purchase orders.
- Payment Preparation: Assist with the preparation of weekly payment runs.
- Vendor Relations: Respond to supplier inquiries and reconcile to vendor statements.
- Record Keeping: Maintain neat and accurate electronic filing systems for all financial documents.
Qualifications & Skills
- Experience: Minimum of 2 years’ experience in an account payable role.
- Software Skills: Competency in MS Excel alongside general exposure to accounting systems. Xero experience is a plus, but not essential as training will be provided.
- Attention to detail: High level of accuracy when handling large volumes of numerical data across multiple project codes.
- Communication: Clear verbal and written communication skills for professional vendor interaction.
- Adaptability: Willingness to quickly pick up new cloud accounting workflows and systems.
What We Offer
- Stable, full-time position within the manufacturing and joinery business.
- Immediate start available for the right candidate.
- Supportive team environment with comprehensive system training.
- Convenient Kings Park location with on-site or street parking available. Close to public transport.
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