Admin and Operations Coordinator in Brisbane

Part-time, 3 days per week
Teneriffe, Brisbane (hybrid, with flexible and remote work options) · $70,000 per year pro rata ($42,000 at 0.6 FTE) plus superannuation
Starting early 2027

About Deadly Coders
Deadly Coders is an Aboriginal and Torres Strait Islander corporation and charity on a mission to ignite passion in technology and create pathways for Indigenous young people, empowering them, their schools and communities for a better future. We deliver culturally grounded AI, coding, cyber and STEM programs for Aboriginal and Torres Strait Islander students across Australia.

About the role
The Admin and Operations Coordinator keeps Deadly Coders programs running smoothly behind the scenes. You will recruit, onboard and coordinate our casual Instructors, manage logistics and equipment, and look after our systems and inbox, so our program delivery team can focus on the students, schools and communities we work with. This role is central to delivering high-quality, culturally grounded technology programs for Aboriginal and Torres Strait Islander young people across Australia. You will report to the Partnerships and Program Director and coordinate closely with our National Programs Manager.

• Instructor recruitment, onboarding and coordination
  • Recruit Instructors, including advertising roles on SEEK and other platforms, shortlisting and arranging interviews
  • Onboard new Instructors, including contracts, Working With Children Checks, induction and system access
  • Manage Instructor timetables and schedules for school programs, workshops and Academy sessions
  • Coordinate with the National Programs Manager, who runs the weekly program delivery meetings, to make sure programs run smoothly from an instructor and operational perspective
  • Prepare and file session briefs, and collect post-program photos and feedback
• Logistics and equipment
  • Arrange travel for staff and Instructors, including flights and accommodation
  • Manage the freight of laptops to and from school program sites
  • Maintain the equipment register, conduct regular stocktakes and oversee laptop recycling
  • Order program resources, including Arduino gamepads and kits
  • Arrange printing of flyers for community events and place supplier orders
• Systems and administration
  • Manage and maintain organisational systems, including SEEK, Jotform and other platforms
  • Monitor and respond to enquiries received through ****@deadlycoders.org.au and the main phone line
  • Maintain the filing system, including session briefs, program records and photos
  • Collect and check Instructor timesheets, and support Corporate Services with payroll and supplier invoices

Requirements
Aboriginal and/or Torres Strait Islander identity. This is an identified position, open to Aboriginal and Torres Strait Islander applicants.
Experience in administration, operations, logistics or event coordination.
Highly organised, with the ability to juggle schedules, bookings and deadlines across multiple sites.
Confident with digital systems and quick to learn new platforms.
Clear, warm communication with Instructors, schools, suppliers and community members.
Understanding of, and commitment to, Aboriginal and Torres Strait Islander self-determination and culturally safe practice.
Current Working With Children Check (blue card in Queensland), or willingness to obtain one, and a National Police Check.
Experience recruiting, rostering or supporting casual staff.
Experience in education, community or not-for-profit settings.
Familiarity with SEEK, Jotform, Microsoft 365 or similar tools.

This is an identified position. Deadly Coders is an equal opportunity employer, and Aboriginal and Torres Strait Islander applicants are strongly encouraged to apply.