Executive Assistant

Who We Are

Established in 1987, DCOH is an experienced construction and development company operating across residential, commercial, hospitality and real estate sectors.

We have a strong track record delivering complex projects, including award winning work such as the Charles Darwin University Danala Education and Community Precinct, recognised with a 2025 National Master Builders Award of Excellence.

With operations in both the Northern Territory and Victoria, we deliver high-quality projects with a clear focus on buildability, programme certainty and strong on-site execution.

Driven by a commitment to Building Better, DCOH combines experience, innovation and disciplined execution creating lasting value for our clients, partners and the communities we serve.

Who You Are

This Darwin-based role suits a highly organised and proactive Executive Assistant with experience supporting senior leaders in a fast-paced environment. This is an initial fixed-term contract with strong potential for permanency for the right candidate.

You thrive on managing competing priorities, exercising discretion, and ensuring the MD & CEO is supported at the highest level.

• You have the confidence and judgement to ask the right questions when faced with ambiguity, ensuring clarity and effective outcomes.
• Demonstrated experience in an Executive Assistant or senior administrative role supporting executives
• Exceptional organisational and time management skills, with the ability to prioritise and multi-task effectively
• Strong communication skills with the ability to engage confidently with senior stakeholders, government bodies, and partners
• High level of professionalism, discretion, and ability to handle sensitive and confidential information
• Proficiency in Microsoft 365 Suite (Word, Excel, PowerPoint, SharePoint) and business systems
• Strong attention to detail with the ability to produce accurate, high-quality work
• Demonstrated ability to apply sound judgement, proactively seeking clarity and asking the right questions when navigating ambiguity
• Ability to work autonomously while contributing to a collaborative team environment
• Experience coordinating events, travel, and executive-level logistics

What You'll Do

Provide high-level administrative and operational support to the Managing Director & CEO, ensuring seamless day-to-day coordination and execution

• Manage the MD & CEO's calendar, priorities, and communications, ensuring effective coordination of meetings, stakeholders, and executive commitments
• Prepare high-quality agendas, minutes, reports, and correspondence, ensuring accuracy, follow-up, and timely delivery
• Act as a key point of coordination between the MD & CEO and internal/external stakeholders, including Board members, government representatives, and industry partners
• Coordinate corporate events, sponsorships, and functions, overseeing planning, logistics, and financial administration
• Manage domestic and international travel arrangements, including itineraries, accommodation, and expense tracking
• Oversee legal and compliance administration, including processing legal documents, managing licences and certifications, and supporting contractual communications
• Maintain accurate records, filing systems, and document control processes, ensuring information is organised, current, and accessible
• Support financial administration activities, including invoice processing, expense reconciliation, and reporting support
• Handle sensitive and confidential business and personal matters with discretion and professionalism
• Coordinate personal appointments and commitments for the MD & CEO, ensuring seamless integration with business priorities
• Provide ad hoc and cross-functional support across executive and business initiatives, ensuring continuity and responsiveness