Legal Front Desk Specialist (Full-Time) in Orange

Cultivate Legal is seeking a professional and welcoming Receptionist to join our team in Orange, NSW. This is a full-time position based at our Orange office, where you will be the first point of contact for our clients and third parties. As Receptionist, you will play a vital role in creating a positive first impression and ensuring the smooth day-to-day operations of our legal practice. This position is central to maintaining the professional image and efficient functioning of our firm.

What you'll be doing:

• Greeting and welcoming clients and third parties in a professional and courteous manner.
• Managing incoming and outgoing telephone calls, taking accurate messages and directing calls to the appropriate staff member.
• Collecting, sorting and distributing mail.
• Maintaining the reception area and meeting room to ensure it is clean, tidy and professional at all times.
• Scheduling and confirming appointments for clients and managing calendars.
• Handling general administrative duties such as photocopying, scanning, filing and data entry.
• Processing client invoices and managing basic financial transactions.
• Providing information about the firm's services to enquiries.
• Assisting with office management tasks as required to support the legal team.
• Maintaining and purchasing office supplies.
• Maintaining our Safe Custody records.
• Maintaining confidentiality and discretion when handling sensitive client information.

What we're looking for:

• Previous experience working in a reception or administrative role, preferably within a professional services environment such as a law firm.
• Excellent interpersonal and communication skills with the ability to interact confidently with clients and staff at all levels.
• Professional telephone manner and the ability to handle multiple calls efficiently.
• Strong organisational and time management skills with the ability to prioritise tasks effectively.
• Proficiency in Microsoft Office applications, and experience with LEAP legal software preferred.
• Attention to detail and accuracy in record-keeping and data entry.
• A calm and friendly demeanour with the ability to remain composed under pressure.
• Discretion and the ability to maintain confidentiality regarding client and firm information.
• Flexibility and willingness to support other team members when required.

What we offer:

At Cultivate Legal, we value our staff and are committed to creating a supportive and professional working environment. We offer a collaborative workplace culture and are committed to maintaining a healthy work-life balance, providing a welcoming environment for all team members. We encourage open communication and provide support to help you succeed in your role.

About us:

Cultivate Legal is a dedicated legal practice serving the Orange and Cowra communities and surrounding regions. We are committed to providing high-quality legal services with a focus on client care and professional excellence. Our team is passionate about supporting our clients through a range of legal matters, and we pride ourselves on being approachable and professional. We believe in fostering a supportive workplace where our staff can develop their skills and contribute meaningfully to our firm's success.

Apply now:

If you are an organised, professional individual with excellent customer service skills, we would love to hear from you. Please submit your resume and a cover letter outlining your relevant experience and why you would be an excellent fit for this role.