Program Coordinator

CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present.

Role highlights:

• Coordinate delivery across CSIRO’s enterprise-wide Data Modernisation Program
• Support program governance, planning and reporting across a complex digital transformation environment
• Work with project, technical and business teams to strengthen CSIRO’s data capabilities

The opportunity:

CSIRO is seeking a Program Coordinator to support the delivery of a strategic program transforming how data is governed, managed, accessed and used across the organisation. The Data Modernisation Program is strengthening CSIRO’s data capabilities to enable trusted, accessible and data-driven decision-making. Bringing together business, data and digital transformation activities, the program will establish stronger foundations for advanced analytics, AI adoption and enterprise-wide data sharing.

Your high-level duties will include:

• Coordinate program governance activities, including agendas, papers, minutes, decisions and action tracking.
• Support program planning and controls by tracking milestones, deliverables, dependencies, risks, issues and emerging priorities.
• Prepare clear and timely program reporting and documentation to support decision-making and governance.
• Maintain accurate program information, records and registers, including an active program lessons register, to support transparency and auditability.
• Support financial reporting, benefits tracking, assurance activities and continuous improvement initiatives.
• Build effective working relationships with project teams, business stakeholders, delivery partners and subject matter experts to support coordinated program outcomes.
• Coordinate discrete pieces of work and small initiatives in line with CSIRO practices.
• Maintain program and transactional records across relevant CSIRO systems, including O2D and Altus.

As the successful candidate, you will bring:

• Demonstrated experience in a program or PMO coordination role, providing high-quality support in a complex organisational environment.
• Proven ability to support governance, reporting and program controls, including schedules, action logs, RAID registers, meeting coordination and reporting packs.
• Strong relationship-building skills, with the ability to work collaboratively with project managers, technical teams and Enterprise Services business areas to support delivery outcomes.
• Well-developed written and verbal communication skills, including the ability to prepare clear, accurate and audience-appropriate documentation, reporting and meeting materials.
• Strong organisational skills, attention to detail and follow-through, with the ability to manage competing priorities and maintain accurate records and program information.
• An understanding of project and program delivery practices/methodologies within an IMT or digital delivery environment, and the ability to support delivery across multiple initiatives eg. Prince2, MSP, IMT PDF, Change and benefit management frameworks.

Desirable:

• Experience working in or alongside an enterprise transformation, digital or Information Management and Technology (IMT) program.
• Experience using program, project or portfolio management tools and systems to maintain schedules, reporting, registers and records.

Support and workplace adjustments:

We offer a range of reasonable supports and workplace adjustments. Please reach out to the contact person in the Position Description if we can help you to equitably participate in our recruitment process or the role itself.

Not sure if you meet all the criteria?

While it is CSIRO policy that the successful candidate must meet all the essential criteria, there are many ways to demonstrate this. Don’t let the list discourage you. If you are unsure about applying, please reach out to the contact person in the Position Description.

Setting you up for success:

We are committed to providing a recruitment process that is fair, equitable and accessible to everyone. We recognise that it may be helpful for us to adjust our process to make it equitable for your individual situation. Please reach out to the contact on page 1 of the position description, to let us know how we can support you.

Life at CSIRO and flexible work arrangements:

We work flexibly at CSIRO, offering a range of options for how, when and where you work. We can discuss flexible work arrangements with you during the recruitment process. CSIRO also offers a range of leave entitlements, benefits and career development opportunities.

Inclusion and belonging:

Solving Australia's greatest challenges takes a diversity of minds and lived experiences. We know diverse teams are more effective and deliver more innovative outcomes. As an equal employment opportunity organisation, we are committed to creating diverse and inclusive teams where people feel they belong.

Eligibility:

Applications for this position are open to Australian Citizens, New Zealand Citizens and Australian Permanent Residents. Appointment to this role is subject to provision of a national police check and may be subject to other security/medical/character requirements.

Child safety:

CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs.