National Assistant Accountant in The Rocks

COX is a design-focused contemporary architectural practice with studios located in every major Australian city and Auckland, and a history spanning 60 years. We are a values-led practice. Our values simultaneously reflect who we currently are and provide a pathway to how we can further realise COX’s unifying idea of ‘By the Many, For the Many’. Our people are expected to represent and model the foundational values of Embody Diversity, Lead with Empathy, Do More with Less and Create to Last. In addition to this, the COX Values set clear expectations about working with us as individuals, as leaders and together across teams.

About the role:

The National Assistant Accountant will provide assistance and support our National Finance Department covering areas from Financial & Management Accounting, Banking, Cashflows, Debtors, Fixed Asset Management and Accounts payable.

• Prepare monthly and year-end accounts
• Review and reconcile project and branch profit & loss statements
• Review and reconcile balance sheet accounts
• Prepare monthly Business Activity Statements (BAS)
• Maintain and update existing Power BI dashboards for accurate and timely reporting
• Investigate discrepancies and provide ad hoc financial analysis and reporting
• Maintain company and trust registrations, directors’ records, and compliance requirements

Banking, Cashflows & Debtors:

• Process fortnightly Supplier payments – EFT payment run
• Set up BPAY and International payments online
• Perform bank reconciliations and manage cashflow worksheets
• Organise bank guarantees and manage periodical payments
• Report on doubtful debts to assist with debt collection processes

Fixed Assets Management:

• Maintain the Fixed Assets Register, including acquisitions and disposals
• Review capital purchases and ensure correct capitalization
• Perform end-of-year fixed asset reviews and reconciliations

Accounts Payable:

• Process national accounts payable invoices and monitor compliance with GST and supplier requirements
• Facilitate Supplier set up and verification with EFTSure
• Update supplier EFT details and resolve AP-related issues

Experience:

• 1-3 years+ experience working in accounting roles
• Deltek VantagePoint or similar ERP system experience a distinct advantage
• Familiarity with Power BI preferred, but not essential
• Strong reconciliation skills in both accounting & information systems
• Must have extremely strong MS Excel skills
• Be a great team player & collaborator to develop positive relationships with team members
• Be honest, reliable, meticulous, thorough and methodical
• Excellent interpersonal skills to facilitate communicating honestly and clearly with respect to other views and opinions of others on the team
• Flexibility and adaptability – ability & willingness to acquire new skills with open-mindedness to new tasks and new challenges
• Strong work ethic with positive attitude & conscientiousness
• Ability to work under pressure and manage time effectively
• Self-motivated with positive attitude & initiative
• Excellent written and verbal communication skills
• Attention to detail while maintaining an understanding for bigger picture
• Proactive approach to problem solving