Board Secretary - Not for Profit Association Incorporation
About the role
Moorditch Gurlongga Association trading as Coolabaroo is seeking a Board Secretary to join our not-for-profit association on a casual basis. This is a strategic administrative role based in Gosnells, Western Australia. As Board Secretary, you will play a vital part in ensuring the smooth governance and administration of our association, serving as the key administrative support to our Board of Directors. This role is essential to maintaining our organisational compliance, record-keeping and effective board operations. Total hours per week 5-8 hours.
Key responsibilities
- Preparing and distributing board meeting agendas, papers and supporting documentation to board members in a timely manner
- Recording accurate minutes of all board meetings and maintaining comprehensive board records and documentation
- Managing board correspondence and ensuring effective communication between the board and key stakeholders
- Maintaining the organisation's statutory registers, including members' register and board resolutions
- Ensuring compliance with not-for-profit governance requirements and relevant legislative obligations
- Co-ordinating board meetings, including venue arrangement, scheduling and attendee communications
- Assisting with the preparation of annual reports and other governance documents as required
- Maintaining confidentiality of sensitive board information and acting with integrity at all times
- Supporting the Chair and other board members with administrative and secretarial duties as needed
What we're looking for
- Proven experience as a Board Secretary, EA or in a similar governance support role
- Strong understanding of not-for-profit governance, compliance requirements and board operations
- Excellent organisational and administrative skills with meticulous attention to detail
- Proficiency in preparing meeting minutes, agendas and governance documentation
- Strong written and verbal communication skills with the ability to communicate clearly with senior stakeholders
- Knowledge of relevant legislation governing not-for-profit associations and incorporation requirements in Western Australia
- Proficiency with Microsoft Office applications, particularly Word and Excel
- Ability to maintain confidentiality and handle sensitive information with discretion
- High level of professionalism, integrity and commitment to good governance practices
- Preferred experience: Background in association management or not-for-profit sector experience
About Moorditch Gurlongga Association Inc
Moorditch Gurlongga Association Inc trading as Coolabaroo is a committed not-for-profit association dedicated to making a positive impact in our community. We believe in transparency, good governance, and working collaboratively with our members and stakeholders to achieve our mission. Our organisation values integrity, accountability and excellence in all that we do. We are seeking individuals who share our passion for community service and our commitment to operating with the highest standards of governance and ethical practice.
What we offer
As a casual role with Moorditch Gurlongga Association Incorporated trading as Coolabaroo, you will have the flexibility to work on a project and meeting basis whilst contributing to meaningful governance work. We value our team members and offer a supportive working environment where your administrative expertise will be appreciated and utilised effectively. This is an excellent opportunity for someone seeking flexible, governance-focused work with a community-minded organisation.
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