Accounts Payable & Payroll Specialist — Hybrid in Melbourne

Accounts Payable & Payroll Support Officer

Controlworks (Vic) Pty Ltd – Mordialloc VIC

Controlworks Victoria is growing, and we are looking for an Accounts Payable & Payroll Support Officer to join our Finance team.

This is a newly created position within a fast-growing engineering business. It is a great opportunity for someone with Accounts Payable experience who wants broader exposure to payroll, finance systems and accounting.

Reporting to the Financial Controller, you will take ownership of day-to-day Accounts Payable activities while providing support across payroll, employee expenses, month-end processes and financial administration.

You will also join us at an exciting time as we implement Pronto ERP, giving you hands-on exposure to a major finance and business systems implementation.

Controlworks Victoria is growing, and we are looking for an Accounts Payable & Payroll Support Officer to join our Finance team.

This is a newly created position within a fast-growing engineering business. It is a great opportunity for someone with Accounts Payable experience who wants broader exposure to payroll, finance systems and accounting.

Reporting to the Financial Controller, you will take ownership of day-to-day Accounts Payable activities while providing support across payroll, employee expenses, month-end processes and financial administration.

You will also join us at an exciting time as we implement Pronto ERP, giving you hands-on exposure to a major finance and business systems implementation.

The Role

Your responsibilities will include:

• Processing supplier invoices, credit notes and adjustments

• Matching invoices against purchase orders, receipts and approvals

• Coding costs accurately across projects, departments and overheads

• Preparing weekly creditor payment runs

• Reconciling supplier statements and resolving discrepancies

• Managing supplier enquiries and maintaining supplier records

• Verifying new supplier details and changes to banking information

• Reviewing and processing employee expense claims

• Reconciling corporate credit cards

• Entering and verifying timesheets for payroll

• Supporting payroll processing, including overtime and allowances

• Processing new starters, terminations and employment changes

• Maintaining payroll master data

• Processing leave adjustments and salary sacrifice arrangements

• Assisting with termination payment calculations

• Supporting month-end reconciliations and accruals

• Assisting with audit and financial reporting requirements

• Supporting the implementation and testing of Pronto ERP

• Helping improve AP, payroll and finance processes as the business grows

About You

You will ideally have:

• At least 3 years of Accounts Payable or similar finance experience

• Strong attention to detail and accuracy

• A good understanding of Accounts Payable processes

• Intermediate Microsoft Excel skills

• Experience using accounting or ERP systems

• Strong organisation and time management skills

• Good communication skills and confidence dealing with suppliers and employees

• A high level of integrity and discretion when handling payroll and financial information

Experience within construction, engineering, contracting or another project-based environment would be beneficial.

Experience with Pronto, Simpro, Xero or similar systems would also be advantageous.

Where This Role Can Take You

This role would suit a bookkeeper, Accounts Payable professional or aspiring accounting professional who wants to develop beyond transactional finance.

For the right person, there is a pathway to progress into a Junior Accountant and Financial Accountant role.

You will work closely with qualified CA/CPA professionals and gain broader exposure to areas including:

• Payroll Tax

• GST

• PAYG Withholding

• Income Tax

• Month-end accounting

• Financial reporting

• ERP systems and process improvement

Why Join Controlworks?

We are a fast-growing team working across major building automation and engineering projects.

This is a newly created role, so you will have the opportunity to make the position your own and grow with the business.

You can expect:

• A supportive and experienced Finance team

• Direct mentorship from qualified CA/CPA professionals

• Genuine career progression opportunities

• Exposure to a new ERP implementation

• Broader finance experience beyond Accounts Payable

• A growing business with plenty happening

• Hybrid working available following successful completion of the probationary period

If you have a strong Accounts Payable foundation and are looking for a role where you can build broader finance and accounting experience, we'd like to hear from you.

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