About Us
COMPLETE designs and delivers places and infrastructure that benefit communities - working with government, educational institutions and community organisations. We create functional, inspirational and sustainable design outcomes through our multi-disciplinary approach and we are looking for an Office Coordinator for our Sydney office.
About You
- Proven experience in an Office Assistant, Office Co-ordinator or similar administrative role, including experience working with senior management.
- Strong organisational, communication, interpersonal and time management skills.
- Advanced written and verbal communication skills.
- Excellent attention to detail.
- Experience in project support for a multi-disciplinary team including tender submissions.
- Proficiency in InDesign software.
- Proficiency in Adobe Suite of software products.
- Advanced proficiency in Microsoft 365.
Key Responsibilities
- Organise conferences, travel booking, meetings and events.
- Coordinate meetings, appointments and schedules.
- Assist with compiling tenders and submissions and meeting required deadlines.
- Participate in Project Delivery through providing administrative support.
- Be the point of contact for telephone enquiries, clients and visitors.
- Manage incoming and outgoing mail.
- Maintain and organise office supplies and equipment.
- Co-ordinate company vehicle maintenance.
- Support the induction of new employees, including setting up work areas and ensuring they are appropriately equipped.
- Assist with Team IT requirements including initial set-up, first response assistance and liaison with our external IT Service Provider.
- Support each team member in a positive and productive manner and assist in resolving any operational issues that may arise.
- Reflect, reinforce and support COMPLETE’s culture and values.
Hours and flexibility
This is a full-time position, however, we are open to reduced hours under a permanent part-time arrangement for the right candidate. School hours, such as 9.30am to 3.00pm Monday to Friday, or a similar arrangement, may be considered.
If you are interested in an exciting and varied opportunity with COMPLETE, we would love to hear from you.
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Office Coordinator employer: COMPLETE Urban
COMPLETE URBAN is an exceptional employer that fosters a collaborative and innovative work culture, where the focus is on delivering sustainable design outcomes for local communities. With over 25 years of experience, employees benefit from opportunities for professional growth and development while working alongside a multi-disciplinary team of experts in a supportive environment. Located in Australia, the company values community engagement and offers a meaningful career path for those passionate about making a positive impact through architecture and design.
