Office Co-ordinators (Gold Coast, Sydney & Adelaide)
COMPLETE designs and manages community assets and infrastructure for Local Government. We create functional, inspirational and sustainable design outcomes through our multi-disciplinary approach.
We are recruiting Office Co-ordinators for each of our Gold Coast, Sydney and Adelaide offices.
Each Office Co-ordinator will support the day-to-day operations of their local office whilst collaborating with colleagues across the wider business. The role will provide a broad range of support to internal and external stakeholders and help to ensure the smooth and efficient operation of the office.
About You
Our ideal candidate would have:
Proven experience in an Office Assistant, Office Co-ordinator or similar administrative role, including experience working with senior management.
Strong organisational, communication, interpersonal and time management skills.
Advanced written and verbal communication skills.
Excellent attention to detail.
Proficiency in InDesign software.
Proficiency in Adobe Suite of software products.
Advanced proficiency in Microsoft 365.
Key Responsibilities
Be the point of contact for telephone enquiries, clients and visitors.
Manage incoming and outgoing mail.
Maintain and organise office supplies and equipment.
Organise conferences, travel booking, meetings and events.
Coordinate meetings, appointments and schedules.
Assist with compiling tenders and submissions and meeting required deadlines.
Co-ordinate company vehicle maintenance.
Support the induction of new employees, including setting up work areas and ensuring they are appropriately equipped.
Assist with Team IT requirements including initial set-up, first response assistance and liaison with our external IT Service Provider.
Support each team member in a positive and productive manner and assist in resolving any operational issues that may arise.
Reflect, reinforce and support COMPLETE's culture and values.
Hours and flexibility
These are ideally full-time positions, however, we are open to reduced hours under a permanent part-time arrangement for the right candidate. School hours, such as 9.30am to 3.00pm Monday to Friday, or a similar arrangement, may be considered.
Office Co-ordinators (Gold Coast, Sydney & Adelaide) employer: COMPLETE Urban
COMPLETE URBAN is an exceptional employer that fosters a collaborative and innovative work culture, where the focus is on delivering sustainable design outcomes for local communities. With over 25 years of experience, employees benefit from opportunities for professional growth and development while working alongside a multi-disciplinary team of experts in a supportive environment. Located in Australia, the company values community engagement and offers a meaningful career path for those passionate about making a positive impact through architecture and design.
