Journals Publishing Assistant in Melbourne

Location: Melbourne, VIC, AU

Company: CSIRO

Acknowledgement of Country: CSIRO acknowledges the Traditional Owners of the land, sea and waters of the areas where we live and work across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present.

Role highlights:

• Support the delivery of trusted scientific journals for Australia’s leading science publisher.
• Use your administration, systems and coordination skills across journal reporting, editorial boards and publishing activities.

About CSIRO: As Australia’s national science agency, CSIRO is solving the greatest challenges through innovative science and technology. Many of our iconic innovations were once considered impossible until someone, just like you, joined us and took on the challenge. CSIRO Publishing is Australia's leading publisher of quality scientific, technical and health journals, books and science news.

We are seeking an organised and detail-focused Journals Publishing Assistant to provide administrative and operational support across our journal portfolio. Reporting to the Head, Content, you will coordinate journal information, editorial board activities, routine reporting and a range of publishing processes. Your work will include maintaining journal records and documentation, supporting editorial board meetings, preparing annual reports, coordinating indexing and abstracting applications, and assisting with stakeholder communications and special collections. You will work closely with the Journals Manager, Journals Portfolio Coordinator and colleagues across CSIRO Publishing.

This is an opportunity to apply your administration, communication and systems skills in a varied part-time role that supports the dissemination of trusted science to research communities in Australia and around the world.

Your high-level duties will include:

• Preparing annual journal reports and other routine performance reports using established templates, processes and source information.
• Maintaining accurate journal records, databases, documentation and information across internal systems and relevant external platforms.
• Supporting editorial board meetings by coordinating schedules, agendas, papers, minutes and routine follow-up actions.
• Maintaining editorial board membership records and assisting with appointment and onboarding processes.
• Responding to routine enquiries and escalating more complex matters when required.
• Coordinating indexing and abstracting applications and renewals and maintaining related records.
• Supporting special collections through record management, standard communications and routine administration.
• Preparing correspondence, presentations and other materials for internal and external stakeholders.
• Contributing to procedures, templates and guidance materials and suggesting practical improvements to administrative processes.

Location: Clayton, Victoria. Other locations may be considered.

Salary: AU$61,079 per annum, pro rata for part-time, plus 15.4% superannuation

Tenure: Specified term of 2 years, part-time at 0.4 full-time equivalent

Reference: 104311

As the successful candidate, you will bring:

• Relevant experience providing administrative support in a professional environment.
• Strong organisational skills and the ability to manage competing priorities and complete tasks accurately within required timeframes.
• Well-developed written and verbal communication skills, including experience preparing routine correspondence, reports and meeting documentation.
• The ability to accurately maintain information using databases, business systems and Microsoft Office applications.
• The ability to work independently and collaboratively, use sound judgement, show initiative and deliver high-quality work.

Experience in scholarly or academic publishing, research administration, or supporting committees or similar governance groups would be advantageous.

Life at CSIRO and flexible work arrangements: Solving Australia's greatest challenges takes a diversity of minds and lived experiences. We know diverse teams are more effective and deliver more innovative outcomes. As an equal employment opportunity organisation, we are committed to creating diverse and inclusive teams where people feel they belong.

Applications for this position are open to Australian and New Zealand citizens and Australian permanent residents. Appointment to this role is subject to a national police check and may also be subject to other security, medical or character clearance requirements.

Child safety: CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs.