Trust Account & CRM (Cirrus8) Administrator
Reporting to the Head of Asset Management and the Sales & Leasing Manager, you will run the daily Sales Trust and the Rent Trust charging, lease and database administration in Cirrus8 (C8), keeping every transaction accurate, reconciled and audit-ready.
KEY RESPONSIBILITIES
Sales Trust - Sales & Leasing
Daily EFT receipting and daily bank reconciliation
Receipting sale and lease deposits
Settlements, deposit disbursals and refunds
Commission and reimbursement transfers to the General Account
Accounts payable via Billcue - marketing and courier invoices
Rent Trust - Asset Management
Monthly tenant tax invoices, one-off charges, chargebacks and adjustments
Outgoings budgets and reconciliation charges
Lease loads, renewals, rent reviews (Fixed / % / CPI) and vacates
New managements, owners, tenants and buildings in C8
Creditor payments, facilities payments and owner-paid invoice records
Owner and tenant invoice / statement queries
Retail and lease bond lodgements, claims and closures
Month end & compliance
EOM rollovers and reports for all trust accounts
Liaise with our external auditor for the annual trust audit
Maintain clean, duplicate-free C8 records and train backup staff
ABOUT YOU
2+ years' real estate trust accounting experience (commercial or residential)
Sound knowledge of NSW trust accounting requirements under the Property and Stock Agents Act 2002
Exceptional accuracy, organisation and confidentiality
Strong Excel and Microsoft 365 skills
Confident communicator with owners, tenants, agents and auditors
Highly regarded
Commercial property knowledge - outgoings, recoveries and rent reviews
Billcue or similar AP workflow software
About us
CPG (Commercial Property Group) is a leading commercial real estate agency in Bankstown, servicing Southwest Sydney and greater metropolitan Sydney across Sales, Leasing and Asset Management. We are seeking a detail-driven Trust Account & CRM Administrator to join our close-knit team.
Monday to Friday - No Weekends
Full Cirrus8 training and documented procedures
Supportive, experienced team and direct access to senior management
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Trust Account & CRM (Cirrus8) Administrator employer: Commercial Property Group
At Commercial Property Group, we pride ourselves on being an exceptional employer, offering a collaborative team environment that fosters professional growth and development. Our commitment to a positive workplace culture is reflected in our strong internal support and the opportunity to work closely with senior leadership and key clients in Sydney's vibrant commercial property market. With a competitive salary package and exposure to a diverse portfolio, we empower our employees to drive value and achieve meaningful outcomes in their careers.
