Board Liaison Manager – Colonial First State
Location: Sydney CBD, NSW, AU (hybrid working). Reports to: Head of the Office of the Superannuation Trustee (CRO Office).
Responsibilities
- Manage Board and Board Committee processes, including preparation and distribution of papers, agendas, minutes, standing items, matters arising, circular resolutions, and related tasks.
- Respond to requests for statutory records and corporate information.
- Coordinate training and maintain up‐to‐date Standard Operating Procedures.
- Assist the Company Secretary with risk and compliance obligations.
- File and safeguard company registers and statutory records for CFS Group entities.
- Maintain and manage the Diligent relationship and portals.
- Create and maintain internal records (office holders list, structure charts, Document Execution Register, etc.) and working documents (checklists, trackers, etc.).
- Manage Boards' Director Contact List.
- Arrange, manage, and communicate logistics (e.g., calendar invites) for Board and Committee meetings where applicable.
- Update relevant pages on the Company Secretariat intranet.
- Act as central liaison for Director communications and interactions.
- Assist with other projects, including Company Secretariat risk and compliance activities and processes for various Boards.
- Respond to and collate documents for regulatory lodgments and related queries.
- Monitor and manage the Team shared mailbox.
- Assist with team administration matters.
- Provide calendar and secretarial support to the Head of the OST & Group Company Secretary.
Qualifications & Competencies
- Solid experience as an Executive Board Assistant or similar Business Manager/Senior Executive Assistant role.
- Strong written and verbal communication skills.
- Governance or legal qualifications (preferred).
- Advanced Microsoft Office skills (Word, PowerPoint, Teams, OneNote, Excel).
- Advanced experience with Diligent Boards.
- Highly organized with excellent time‐management skills.
- Strong customer service/relationship management skills.
- Experience with DocuSign.
- Very strong attention to detail and strict adherence to confidentiality.
- Ability to work autonomously and use initiative to drive success.
Benefits & Expectations
- Full‐time on‐site position with hybrid working options.
- Access to CFS Employer Super (investments, insurance solutions).
- Financial services support (discounts on home loans, bank accounts).
- 24/7 confidential support covering safety, medical and mental health services.
- Additional birthday leave day.
- Life Leave – 3 days per annum for wellbeing or special events.
- Exclusive discounts on retail, travel, and entertainment.
Eligibility: CFS requires all candidates to have full work rights in Australia. Background checks (Police, Employment, Bankruptcy, ASIC banned/disqualified persons) will be completed prior to final employment confirmation.
This role is based on Gadigal Land (Sydney).
Board Liaison Manager at Colonial First State in Sydney employer: Colonial First State
Colonial First State is an exceptional employer that fosters a collaborative and innovative work culture, perfect for those looking to make a meaningful impact in the financial services sector. With a strong focus on employee growth and development, you will have access to numerous opportunities to enhance your skills while working in a dynamic environment that values compliance and user-centric solutions. Located in a vibrant area, our team enjoys a supportive atmosphere that encourages creativity and teamwork, making it an ideal place for passionate professionals to thrive.
