Executive Assistant & Project Officer in Adelaide

The Opportunity

Lithgow City Council has an exciting opportunity for an Executive Assistant and Project Officer to join our Corporate Services team. Reporting to the Director of Corporate Services, the position will provide high-level executive, secretarial and administrative support to the Director and the wider Directorate. The role also contributes to project coordination and administrative support for key directorate initiatives.

The position is responsible for:

• Supporting the Director and Corporate Services team with executive and administrative tasks
• Coordinating and preparing Council and Committee business papers, agendas and minutes
• Helping ensure governance documentation is accurate, compliant and delivered on time
• Assisting in the timely reporting of organisational performance
• Assisting in the compilation of Integrated and Planning Reporting documents
• Assisting with project work, registers, reporting and organisational documentation
• Providing broader executive support to other Directors or the General Manager when required

This position will be required to attend meetings outside of normal hours for events such as Ordinary Meetings of Council and Councillor Workshops.

About you

The successful candidate will meet the following criteria:

• Class C Drivers Licence
• Qualifications/Certificate III in word processing or business administration or related areas
• Strong administrative and executive support experience
• Excellent organisation, time management and communication skills
• Typing speed of 60 wpm with 95% accuracy
• Thorough knowledge of Microsoft Office 365 programs including Outlook, Word, Excel, PowerPoint and Teams as well as Zoom
• Discretion, professionalism and confidentiality
• Exceptional customer service skills
• Commitment to WHS and sound recordkeeping
• Ability to co-ordinate organisational wide engagement
• Experience with agendas, minutes and business papers

In addition, the ideal candidate would be competent in use finance or governance systems, business writing experience, experience with DocAssembler/report management systems and experience in maintaining registers, action plans and policy documents.

Salary and Benefits

If you are looking for a change of lifestyle, a new adventure, or to take the next step in your career, this is the role for you. Between $1,403.60 and $1,587.69 per week, commensurate with your skills, qualifications and experience. Permanent, Full-time, 35 hours per week. Ongoing learning and development opportunities. Work/Life balance with a rostered day off every 2 weeks. Access to Council's Fitness Passport Program and Employee Assistance Program (EAP).

APPLICATIONS CLOSE ON Wednesday 4 November 2026 at 4pm AEST.

Please note: To be considered for this position, candidates must address all selection criteria outlined in the Position Description. Those who do not address the selection criteria with examples may not be considered. Applications generated using Artificial Intelligence (AI) may not be progressed in the recruitment process. Preferred applicants will be required to undertake a pre-employment medical, which includes a drug and alcohol screening and functional assessment. Preferred applicants may be subject to reference checks, driving history checks, qualification checks, a NSW Police Check, a Working with Children check and confirmation of your Right to Work in Australia. You must be an Australian or New Zealand Citizen or a permanent resident or have the right to live and work in Australia to apply for this position.

Lithgow City Council is focused on delivering quality services as a Centre of Regional Excellence that encourages community growth and development, and contributes to the efficient and effective management of the environment, community and economy for present and future generations. The guiding principles of communication, accountability, respect, empathy and support define how Lithgow City Council strengthen its working environment to deliver on the aspirations of our community.