Executive Assistant

Key responsibilities

Primary purpose: The Executive Assistant provides a range of executive, secretarial and administrative support across a variety of complex issues to support a Partner and/or Senior Fee Earners to achieve client and organisational objectives.

You will use your strong legal support background, forward thinking approach and initiative as you take on responsibility for the following:

• Executive level support to Partners and Senior Associates
• Superior time management to complete tasks efficiently
• Inbox and email management, high volume distribution of correspondence with great attention to detail
• Diary management, including organising internal and external client meetings and arranging flights and accommodation
• Act as the Partner’s point of contact, analyse and assess requests in order to prioritise matters to facilitate the optimal use of the Partner’s time
• Prepare, coordinate and review high level communication including correspondence and advices
• Manage competing priorities and provide consistently high levels of support, given heavy workloads, short deadlines, and the need to maintain confidentiality and act with discretion
• Monthly billing, including ensuring that client SLA's and specific billing requirements are followed
• Attending to client and matter queries, including managing the process of opening new clients and matters, through to closure of a matter
• Capturing and recording fee earner business development activities and liaising with clients
• Ability to develop excellent working relationships with external/internal clients
• All other ad hoc duties as required.

Client and matter

• Attending to client and matter queries
• Assisting lawyers with various paralegal tasks including drafting of Court documents and attending to Court e-filing
• Downloading and saving documents and saving as per naming guidelines
• Liaise with internal and external clients, assisting with queries and directing as appropriate providing a professional and friendly level of service at all times
• Assisting with the preparation of court documents which includes labelling, indexing, preparing files, briefs to counsel, court bundles and bibles
• Liaising with third parties.

Finance

• Process third party invoices and disbursements
• Compile and prepare fee earner expenses Oops appears incomplete. Let's re‑generate the entire string correctly from scratch without truncation.{

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