Practice Administrator in Sydney

The Role We currently have an exciting opportunity for an experienced legal secretary to join our leading Disputes team in Sydney as a Practice Administrator (PA) on a full-time, permanent basis.

In this pivotal role, you will provide high quality administrative and secretarial support to one partner and a small team of lawyers.

You will also work collaboratively with other PAs across the group to provide additional ad-hoc support to other partners when needed.

This team is highly collaborative with other members of the broader team and with other practice groups nationally.

They actively promote a warm, positive and supportive team culture that thrives on face to face and human collaboration.

Key Responsibilities

• Provide high-level secretarial and administrative support.
• Take charge of diary management, including organising client meetings and facilitating travel arrangements.
• Actively manage phones, email, electronic diaries and voicemails.
• Manage the billing process and accounts on a monthly basis, including client reporting requirements.
• Inbox management and proactively prompt authors where required.
• File and matter management, including the opening and closing of matters.
• Undertake conflict searches on the firm's database and prepare conflict emails with efficiency.
• Manage practice expenses, reporting and financial hygiene.
• Administer quality and risk responsibilities for the Practice, ensuring compliance at the highest level.

Skills & Experience

• Minimum 5 years’ experience in a legal secretarial role supporting Partners or C-level executives.
• A proactive mindset - the ability to jump in, take initiative, and actively contribute to the smooth operation of the practice.
• A positive, friendly, solutions and team-focused mindset.
• Excellent written and verbal communication skills.
• A flexible and collaborative approach to working with different stakeholders and their unique styles.
• An organised, efficient approach to administrative tasks with the ability to effectively prioritise to meet deadlines.
• Experience with billing processes, including using Aderant / CMS or similar financial software.
• Intermediate level skills with Microsoft Office (Word, Excel, Power Point, Outlook).

Why Join Clayton Utz?

At Clayton Utz, we’re more than just a law firm – we’re a community that values our people and their contributions.

When you join us, you’ll enjoy

• World-class infrastructure and resources to keep your skills sharp and ahead of the curve, including leading AI platform, Harvey.
• A focus on health and wellbeing, with initiatives to support your physical and mental health, including lifestyle and gym membership discounts via our partnership with AIA Vitality.
• Up to 26 weeks’ paid parental leave, with flexibility over two years, plus paid superannuation.
• The option to purchase up to 4 weeks of additional leave annually.
• #LI-AS

We’re looking for individuals who will thrive under our spirit of independence.

Built around independent thinkers we believe surrounding ourselves with dynamic, ambitious and collaborative individuals is key to creating an environment of success.

In return we’re committed to fostering a career path that’s unique to each individual.

Imagine what you could achieve at a top law firm that actually values independent thinking.

Are you up for the challenge?

Accessibility and Inclusion

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process.

Do you require any support or reasonable adjustments to complete your application?

Pro bono is a fundamental part of Clayton Utz.

The traditional legal career path is evolving.

By consulting with us you can expand your experience, develop your skill set and work on a variety of assignments with top-tier organisations in a range of sectors.

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