Executive Assistant to the Principal in Albion

Clayfield College is a leading independent school, owned and governed by the Presbyterian and Methodist Schools Association (PMSA) on behalf of the Presbyterian and Uniting Churches.

The College is a co-educational day and boarding school in Clayfield, Brisbane, that offers boys and girls all the benefits of single-sex and co-education on one campus through the distinctive Parallel Learning model.

Our education framework is intentionally structured to maximise students’ growth from Pre-Prep to Year 12.

Clayfield provides outstanding opportunities beyond the regular curriculum, and across all ages, so every child has the opportunity to let their light shine.

Position Overview

Clayfield College is seeking a highly organised, proactive and professional Executive Assistant to provide executive, project and administrative support to the Principal and Senior Leadership Team.

This pivotal role is central to the effective operation of the Principal's Office and supports strategic initiatives, governance activities, stakeholder engagement and key College events.

Working in a fast-paced and dynamic environment, you will manage competing priorities with discretion, professionalism and exceptional attention to detail.

Professional Responsibilities

The key areas of focus for this role include

Provide high-level executive, project and administrative support to the Principal and Senior Leadership Team, including:

• Managing complex diaries, schedules and appointments
• Preparing meeting agendas, papers, minutes and action items
• Drafting, proofreading and coordinating confidential correspondence and reports
• Supporting strategic planning, projects and key College initiatives
• Liaising with internal and external stakeholders on behalf of the Principal
• Coordinating travel, meetings and administrative priorities
• Governance Support
• Support the College's governance, compliance and reporting requirements by:
• Assisting with College Council and committee administration
• Coordinating mandatory reports and governance documentation
• Supporting child protection and other sensitive record-keeping requirements
• Monitoring key compliance and reporting deadlines
• Maintaining accurate records in accordance with legislative and College requirements
• Events & Engagement
• Coordinate and support a range of College events and stakeholder engagements, including:
• College Council meetings and Senior Leadership Team events
• Principal's functions, conferences and special events
• Speech Night, Foundation Day and other significant College occasions
• Staff recognition, wellbeing and professional development activities
• Event logistics including venues, catering, guest management and communications
• Records & Documentation

Ensure the effective management of records and documentation through

• Preparing and distributing meeting documentation
• Maintaining electronic and physical records
• Managing document control and filing systems
• Supporting data collection, reporting and analysis
• Ensuring confidentiality and accuracy of information
• Communications

Support effective communication from the Principal's Office through

• Managing correspondence, emails and enquiries
• Preparing staff communications on behalf of the Principal
• Responding to enquiries within delegated authority
• Building positive relationships with staff, families and external stakeholders
• Handling confidential matters with discretion and professionalism
• Key Selection Criteria

Competency at this level involves the development and application of professional knowledge in specialised areas and utilising a broad range of skills:

• Previous experience in a school or educational environment, with a strong understanding of school operations, governance processes and the management of diverse stakeholder relationships
• An understanding of and sympathy to the values and ethos of a Christian Independent School.
• A certificate or Diploma in Business Administration
• Pro‑active self‑starter with the ability to exercise appropriate judgement and initiative in supporting the Principal in the performance of their duties.
• Highly developed oral, interpersonal and written communication skills.
• Excellent telephone manner.
• Demonstrated ability to display initiative, critically evaluate systems and processes, and implement improvements at a strategic and operational level.
• Exceptional organisational and time management skills.
• Previous senior administrative experience at an executive level is advantageous.
• An awareness of and ability to implement programs that will improve the efficiency of the work and procedures required within the area.
• Highly developed and accurate computer skills, experience in using an integrated Database system (TASS) is desirable.
• Flexibility and a willingness to contribute in a variety of situations for the College as a whole.
• Adaptable team member able to contribute positively and harmoniously.
• How You’ll Benefit
• Up to 12.75% employer superannuation.
• Part of a strong, collegial team, committed to mutual success
• Salary Packaging
• Access to our Employee Assistance Program - Acacia EAP

Applications close

Applications will be reviewed as they are received, and the College reserves the right to appoint prior to the closing date should a suitable candidate be identified.

Clayfield College is a Child Safe organisation with a demonstrated commitment to the safety and wellbeing of children with a zero-tolerance approach to the abuse of children in our care.

Successful candidates will be required to support the PMSA's Child Protection Policy and Procedures and commit to their implementation upon commencement.

For more information, please click on this link.

#J-18808-Ljbffr